Student and Non - Staff Expense Form

Student and Non - Staff Expense Form
Please note that this form is for the submission of Expense claims only for Student & Non-Staff related expenditure. If you are a member of staff and wish to claim expense directly related to your employment at Aston, please use the staff portal (COREHR).

It is very important that this form is completed correctly, otherwise you run the risk of your claim being rejected, please ensure that you follow the instructions on the form carefully, especially with regards to the Account Code (4 digits) & Job Code (5 digits or 7 digits) both of which are obtained from your aston contact. There will be useful guidance notes available soon.

Should you have any issues with this form please contact finance_accountspayable@aston.ac.uk and we will aim to resolve your query as soon as possible.

Student and Non - Staff Expense Form

Operations Team - Finance
Full Name

TitleFirst NameLast Name
E-mail
Address

Street Address

Street Address Line 2

CityState/ Province

For Zip Codes 00000 0000 (Do not enter '-' between fields)Country
Claimant
Please State
Student Number
As a member of staff your expenses should be submitted through CORE - if this form is submitted and you are a member of staff, it will be deleted without any notification to yourself.
Which Aston University School are you associated with?
For Example: ABS
Name of Expense Authoriser
Payment to
Sort Code:
Account No.:
IBAN/Non-UK Bank Account No
Routing Number (ABA, IFSC etc)
Example countries USA, India etc - If not applicable, please enter N/A
BIC / Swift
Currency to be Paid
I give my consent to Aston University for collection and processing of my Account Details
Claim Total
Notes

*Please make sure there are no spaces in the bank details.

*Please note you can only claim up to 20 expenses on one form.
Notes

*Please make sure there are no spaces in the bank details.

*For non-UK bank details, your BIC / Swift should be a minimum of 11 characters. If yours is less than 11 characters please add X's to the end until you have 11.

*Please note you can only claim up to 20 expenses on one form.

*Account Codes

--- UK Travel ---	--- Overseas Travel ---	--- Other Expenses ---
4350 – UK Travel: Accommodation	4300 – Overseas Travel: Accommodation	3022 – Books
4351 – UK Travel: Air Fares	4301 – Overseas Travel: Air Fares	3035 – Hospitality
4352 – UK Travel: Car Mileage	4302 – Overseas Travel: Car Mileage	3077 – Subject Payments
4353 – UK Travel: Other	4303 – Overseas Travel: Other	4001 – Printing
4354 – UK Travel: Field and Vacation	4304 – Overseas Travel: Field and Vacation	4204 – Postage
4355 – UK Travel: Rail	4305 – Overseas Travel: Rail	4502 – Conference Fee
4356 – UK Travel: Subsistence	4306 – Overseas Travel: Subsistence	4550 – Membership Fees
4357 – UK Travel: Vehicle Hire	4307 – Overseas Travel: Vehicle Hire
4358 – UK Travel: Loans & Advances	4308 – UK Travel: Loans & Advances
4361 – UK Travel: Mobility Allowance	4309 – UK Travel: Airport Taxes
	4311 – UK Travel: Mobility Allowance

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 1
Please note: You can consolidate similar expenses together if they are for the same project and you have receipts. For example, all rail travel could be consolidated for the one project code.
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 2
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 3
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid in GBP:
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 4
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid in GBP:
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 5
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid in GBP:
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 6
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid in GBP:
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 7
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid in GBP:
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 8
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 9
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 10
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 11
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 12
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 13
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 14
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 15
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 16
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 17
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 18
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 19
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Have you completed all expenses?
Claim Total
Heading
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 20
Date

DayMonthYear
Description + Reason
Receipted Currency Amount
Currency Type
Ex. Rate
Amount to be paid
Do You Have a Receipt
Receipt (max 5MB):

Upload a File

Cancelof
Reason?
Please note: You can consolidate similar expenses as long as they relate to the same project.

You have reached the maximum amount of expenses to be completed in one form. If you have more unclaimed expenses, you must start a new claim form.
Claim Total

Should be Empty:

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Heading

Student and Non - Staff Expense Form