PYA Sea Service Testimonial

PYA Sea Service Testimonial - for Master and Deck Officers v.3.4

MCA Approved for use in respect of service on commercially and privately operated yachts and sail training vessels.
IMPORTANT - Please refer to the instructions throughout this form.

If you provide incorrect information or do not adhere to the instructions, it could significantly delay the verification process and could lead to your testimonial being rejected.
About you
Your Name (as it appears in passport)*

First NameMiddle NameLast Name
Email*
example@example.com
Date of birth*

DayMonthYear
Date of Birth
In what capacity have you served?*

MasterChief MateOOWDeckhandOther
About the Vessel
Vessel Type*

Motor YachtSailing YachtOther
Name of Vessel (plus previous name if relevant)*
Flag of Vessel*
Official number of vessel *
IMO number
Load Line Length (in metres)*
Gross Tonnage*
About Your Sea Service
Onboard Yacht Service

IMPORTANT: Your dates of service on this testimonial cannot overlap with dates of service from another testimonial (for this or another vessel), or you would be accounting for the same days twice.
Date from*

DayMonthYear
Start date
Date to*

DayMonthYear
You must ALWAYS put and end date. If you are still on board, use today's date
Total on-board service
IMPORTANT: Please follow precisely the definitions below for the various types of service.

The total sea service cannot be higher than the days you've been signed on.
- ONBOARD SERVICE / YACHT SERVICE: is the time spent signed on a yacht, irrespective of the vessel activity, which includes also all the above.
- SEAGOING SERVICE (aka Actual Sea Service): is time spent at sea, which may include time at anchor or river and canal transits associated with a passage, underway with the main propelling machinery in full use for at least 4h within a 24h period.
- ANCHOR TIME: Seagoing Service may include time at anchor or river and canal transits associated with a passage like a short period at anchor whilst waiting for a berth or to transit a canal or lock or other exceptional situations like harsh weather conditions or other adversities, where the depart is postponed to a later moment. This may be counted as Actual sea service but on no occasion may a period at anchor, on a buoy or mooring, exceed that of the previous voyage. On the contrary, if the period at anchor, on a buoy or mooring is at the conclusion of a passage (i.e. the vessel goes to anchor rather than to a berth) then time will be counted as Stand-by service or Onboard service. So, if the boat drops anchor
- STAND-BY SERVICE (cannot EXCEED DAYS AT SEA): is time immediately following a voyage while the vessel is under preparation for a subsequent voyage. A maximum of 14 consecutive days may be counted at one time, but on no occasion may a period of Standby service exceed that of the previous voyage.
- SHIPYARD SERVICE is time when standing by a build, refit or serious repair. Maximum 90 days per application will be taken into account for OOW 3000 (totaling from all testimonials). Regular maintenance is not to be counted as shipyard but as onboard service.
- WATCHKEEPING SERVICE (for OOW 3000 holders or higher CoC only!) is actual sea service spent as a watchkeeping officer in full charge of a navigational watch for not less than 4 out of every 24 hours while the vessel is engaged on voyage.
If you have any doubts, feel free to contact us srb@pya.org
The above service consists of:
Actual Days at Sea*
Enter 0 if this is the case
Your Actual days at Sea exceed the number of days you've been signed on!

Please amend.
Nautical Miles
Days of Stand-by Service
Enter 0 if this is the case
Your Stand-by service exceeds the number of days of actual sea service.

This is not allowed! Please amend.
Days of Shipyard Service
Enter 0 if this is the case
The figures you have provided for your 'actual days at sea', 'standby service' and 'shipyard service' are equal to the total time you have been signed on the vessel!

USUALLY, the number for the total sea time and the total time signed on should not match as normally there would be days which do not fall into the category of actual days at sea, standby or shipyard e.g. days off, etc.

Before you submit this information, please make sure that what you have written is correct in accordance with the sea service definitions listed above.
The sum of your Actual Days at Sea, Stand-by Service and Shipyard Service exceeds the days you have been signed on the vessel!

Please amend.
Total Sea Service stated
Total sea service is given by the sum of Actual days at Sea + Stand-by days + Shipyard days
Watchkeeping Days
Fill-in the watchkeeping days ONLY if you hold a OOW 3000 or higher CoC! Enter 0 if you don't have one
Watchkeeping days cannot exceed Actual days at Sea!

Please amend.

Watchkeeping days are calculated on a cumulative basis:

Prior to 09/04/15: 8 hours = 1 day of watchkeeping

From 09/04/15: 4 hours = 1 day of watchkeeping

More than 8 or 4 hours watchkeeping respectively in a 24 hour day does not constitute 2 watchkeeping days!
We cannot verify watchkeeping unless you are in possession of an OOW 3000 COC.

(For those applying for an Unlimited ticket, you will have to provide a stand-alone testimonial in Merchant format - template available in MCA MSN 1856 - and a letter from your Captain stating that he/she has been shadowing you while on watch).
Leave of Absence and/or Rotation
IMPORTANT: If you do not specify any leave days, the MCA may automatically deduct a minimum of 30 days, or more, off your time on board for periods longer than a calendar year. If you have been on rotation, please specify your program or the periods you were not on board.
Number of days leave of absence taken*
Enter 0 if this is the case
Total LOA + Total Sea Service
The total of days of leave + total days of sea service exceeds the days you have been signed on!

This is not possible as you cannot be working on board whilst also on leave.

Please amend.
Rotation program (if applicable)
Please specify your rotation program here or leave blank if not applicable
Dates of your leave of absence and/or rotation (if known)
Areas cruised*

Eastern MediterraneanWestern MediterraneanCaribbeanUSA East CoastUSA West CoastPersian Gulf / Middle EastAtlantic OceanPacific OceanIndian OceanSouthern OceanArctic OceanNorth SeaAsiaAustralasiaGulf of AlaskaOther
Additional information
If you need to record or mention any other valuable information, enter it here; if not, leave this field empty.
Official Signature
IMPORTANT: "Testimonials must be signed by the Master of the vessel in which the qualifying service has been performed. In the case of service as Master, the testimonials must be signed by the owner or a responsible person from the Yacht Management Company such as a company director or yacht manager." (MSN 1858 par 4.4 p. 9) The only exception to this is a clear hierarchical relationship between two Masters e.g. Fleet Master, can sign off for masters of smaller vessels in the fleet.
Name of person officially authorised to sign testimonial

First NameMiddle NameLast Name
Capacity*

MasterResponsible Person from Management or Ownership CompanyOwnerOther
Email
example@example.com
Phone Number

Country CodePhone Number
If signing as Master, please complete details of your CoC:

(if you are not the Master or Deck Officer and don't have these details, you can have them filled in afterward)
CoC Number
CoC Issuing Authority
If signing as the responsible person from a management or ownership company, please complete the organisation details:

(if you are not the responsible person and don't have these details, you can have them filled in afterward)
Your position
Organisation and address
This is to certify that {name} has completed the service as stated in this testimonial.
Signature
Date signed

MonthDayYear
Date
Yacht / Company Stamp (if available)
It stamp is not available, leave blank
Flagged!
Problems with your testimonial
Some of the information you have entered above has been flagged and your testimonial might be rejected!

Please review the problem areas (highlighted in red) and edit the information before pressing submit to avoid any delays during the verification process.
Once you press download, you will be emailed a PDF of your testimonial.

Please print it or email it and get the Master, Chief Officer, Owner, or Responsible Person from the Management or Ownership Company to fill in their details (if you haven't already - including a valid e-mail address) and sign it. Digital signatures are also accepted.

Please do not sign your own testimonial or leave the Official Signature section blank or it will be rejected.
Should be Empty:

PYA Sea Service Testimonial - for Master and Deck Officers v.3.4

About you

About the Vessel

About Your Sea Service

Leave of Absence and/or Rotation

Official Signature