Tenant Detail(s) Summary Form

SPM PROPERTY APPLICATION -

Please note by completing this form your are confirming your interest to rent the property and the details provided will be given to the landlord to make a decision. You will receive an update 6 working days from submission. All details provided must be true and accurate to the best of your knowledge and will be verified on the basis the landlord approves your application.

If you are a sole tenant (applying to rent on your own) please complete all information on this form. - Please press next to continue

If you are a JOINT TENANT (more than one person renting) only ONE tenant (the Lead Tenant*) needs to complete and they must fill out the details on behalf of all tenants. This is just a summary application of brief details to give the landlord an understanding of your current circumstances. You cannot submit this form individually for each tenant.

*Lead tenant means they will be the main point of contact regarding your application*

Please press next to continue.

SPM Property Application

Scroll past 'office use only' and begin where you see 'SPM logo'
OFFICE USE ONLY - CURRENT STATUS OF YOUR APPLICATION please note: this is only for your information and it's not legally binding. If your application will be accepted we will email/call you separately to confirm

Application received Awaiting applicant's reply - please call our office Tenant has withdrawn With landlord & awaiting decision Declined - Unfortunately the landlord has decided to go ahead with another application for this property on this occasion. There was nothing wrong with your application and unfortunately the landlord can only go ahead with one group application for the property and on this occasion it wasn’t yours. If you have added your 2nd or 3rd choice we will automatically transfer your application and updates will be provided below within the next 4-6 working days Declined - your proposed tenancy start date is too far away from property available date Declined date Landlord has request more time to make a decision - Update expected by:
OFFICE USE ONLY - IF YOU PROVIDED 2nd AND 3rd CHOICE SEE UPDATES BELOW

Declined for 1st choice property and transferred to 2nd choice - date: Declined for 2nd choice Declined for 2nd choice property and transferred to 3rd choice - date: Declined for 3rd choice property
SPM COMMENT BOX
Property Application Form
PLEASE NOTE
This is the first step of your application where we request a summary of your current circumstances which will be shared with the landlord for them to make a decision. Any decision will be on the condition that what you have put on this form can be verified and satisfactory reference checks obtained. All information provided on this form will be shared with the landlord (except for your contact details)

Until your Tenancy Agreement is signed, we cannot guarantee your accommodation. This is a note of interest which starts the application process and does not confirm you have been accepted for the property.

We recommend you start to prepare your tenancy documents (listed below) now as if you are accepted this will speed up the process for preparing your tenancy agreement for signing. (the email address provided ont this form will receive detailed instructions on the next steps when you press submit)

If you are accepted you will have to provide:

- proof of ID, student ID, VISA (where applicable)

- proof of address (dated in the last 3 months, e.g utility bill)

- proof of of income to match details provided below (full last 3 months payslips or bank statements with incoming transactions only) ( If you are self-employed and don’t receive monthly pay slips then tax returns or an SA302 will be requested – SA302 can be provided by HMRC)

-Guarantor form (where applicable)

- employer and landlord references and/or their full contact details (including email address)
Have you had a physical viewing of this property *

yes no
Physical viewing date?

Day Month Year
Date
APPLICATION PROCESSING TIMESCALES

You will receive an update no later than 6 working days from submitting your application. Please do not contact SPM before this date as this can cause delays with your application being processed.

Definitions:

Lead Tenant - This relates to joint tenancies only (where more than one tenant renting the property) the lead tenant will be the main point of contact for updates on the application.

Sole Tenant - This is when there is only one tenant applying to rent the property and they will receive updates directly on the application.
Lead/sole tenant can confirm read and understood the above *

Yes
Address of property applying for: (you can start typing property address to find it on the drop down list below) *
Please note we may have more than one property on a particular street therefore please ensure you check the property reference code matches the one on the advertisement (example property reference 0100L or 50P)
Rent Advertised £ *
Preferred tenancy start date (please note: this date will be submitted to the landlord and if accepted you will be asked to start your tenancy on that date) *

Day Month Year
Date
Are you flexible with your preferred tenancy start date: *

Yes No
If your preferred tenancy start date is more than 4 weeks after the available date and you can be flexible please confirm the earliest date you would be prepared to start the tenancy *

Day Month Year
Date
2nd choice property including property reference number - BOTH DETAILS REQUIRED
3rd choice property including property reference number - BOTH DETAILS REQUIRED
It is important that we are able to contact you as soon as we hear from the landlord so please provide two contact numbers and emails (if you do not have two of these you can put details of another tenant in your group)
Confirm how many will be living in the property under 16 *
Number of people applying for this property *
(anyone over 16)
Lead/Sole Tenant name *

First Name Last Name
Lead/Sole tenant contact number *
Lead/Sole Tenant email address *
example@example.com
Other tenants full names & phone numbers *
Other tenants email addresses *
Application Summary

Lead/Sole Tenant to complete the below on behalf of all tenants. If any tenant is not comfortable sharing their details with other tenants please contact applications@southsidemanagement.com
For Joint Tenancies please confirm which best describes your group: *

Family Couple Friends
1. EMPLOYMENT STATUS - confirm if you are all (only select one): *

A - Full Time Employed B - Full Time Students C - Self Employed D - Unemployed E -If there is a mix of employment status please type details in other box
PLEASE NOTE

If you started new job and still on probation period - you will be required to sumit a guarantor or pay rent in advance (up to 6 months)

If you are a full time student but have a part time job you only need to provide student details not employment.

If you are a full time student you will be required to sumit a guarantor (see question 3)
If you selected (A or C) please confirm job titles, company name & employment start date below below for each tenant - ALL THREE POINTS ARE REQUIRED
e.g Tenant 1 - xxx xxx xxx Tenant 2 xxx xxx xxx
If you selected (A or C) please confirm monthly NET (after tax) salary below below for each tenant - THIS IS REQUIRED
e.gTenant 1 - XXX Tenant 2 XXX
If you selected (B) please confirm current year of study & course title
e.gTenant 1 1st year, Tenant 2, 2nd year
If you have ticked (D, E or Other) above please describe circumstances in more detail below -
Affordability

Rent meets 40% of monthly NET (after tax) income for each tenant – this means that your monthly income after tax needs to be at least 2.5 x the monthly rental of the property, for example if the rent is £600 pcm you would need to earn at least £1,500 pcm
2. AFFORDABILITY - please confirm what applies *

A - Rent meets 40% of monthly NET income for each tenant (to calculate this you need to divide rent figure by your net monthly income - if higher than 40% - we will request a guarantor) (e.g rent £750 with your income £1400 pm = 54%) B - Joint NET income meets 40% requirement C- your affordability is below the required amount D - Full time students select this option
If selected C how you plan to pay the rent e.g. guarantor/ paying 6 months rent upfront
3. GUARANTORS - On the basis that your income does not meet the criteria required you will have the below options, please tick all that apply *

A - Each tenant required will provide a guarantor B - Each tenant required will pay rent upfront (max 6 months) C - Some will provide guarantors and others will pay rent upfront (max 6 months) D - No guarantor required
Please confirm if guarantors will be UK or non UK based and if paying rent upfront how many months (comment box) (please note non UK based guarantors requires last months rent to be paid in advance)
e.g 2 guarantors UK based, 1 is Non uk Based, or will pay 3 months upfront
4. Address History - please confirm all that apply: *

All tenants currently rent privately/ from agency Our current address is family home Our current address is student accommodation Currently homeowners
Please summarise why you are looking to move to this property: *
How long do you see yourself living in the property *

3-6 months 6-9 months 9-12 months 1-2 years 2-3 years 3+ years Other - please specify
Where did you see the property advertised originally: *

Rightmove Citylets Lettingweb Onthemarket Gumtree SouthSide website Facebook Instagram Twitter Edinburgh Live 'To let' board Office window Other - please specify
Additional details *
If you already have supporting documents prepared you can upload here if you wish

Browse Files

Cancel of
Date *

Day Month Year
Date
I confirm that the information provided is true and accurate to the best of my knowledge Signature *

I confirm all details provided are true Clear
Lead Tenant will be main point of contact and will be responsible for providing all documents when accepted or requested.

Once you click submit an email will be sent to the lead tenant email address provided.
This will detail what may happen next if you are accepted for the property.

We strongly advise to read this email thoroughly and get prepared with the supporting documents (you will only need to do this once and if you are not succesful for your first choice you can use the same documents for another property)
I understand that email confirmation from SouthSide called ‘’Application Received’’ will be sent to Lead Tenant email address (check inbox and spam) with further details and instructions *

Yes, I understand above and will check inbox and spam
I understand this email will have a link to my/our application called EDIT SUBMISSION – lead/sole tenant need to check application via this link daily for any comments or application status in section OFFICE USE ONLY *

Yes, I understand above and will be checking application via link daily
I understand that updates WILL NOT be provided by calling the office any earlier than 6th working day – ALL UPDATES WILL BE PROVIDED ON THE APPLICATION FORM – see points above *

Yes, I understand above and will be checking for updates on my application form myself
Date

Day Month Year
Date Hour Minutes AM/PM Option
Should be Empty:

SPM Property Application

Property Application Form

Application Summary