Booking Confirmation Form

Room Booking Confirmation Form
Please use this form to confirm a provisional booking you already have with us. If you would like to make a booking enquiry, please use our booking enquiry form on our website under "Contact Us".
Name of person making the booking *
E-mail *
Phone Number *

Area Code Phone Number
Meeting / Course Title
Organisation *
Date of your meeting

Day Month Year
If you have more than one date to confirm, please upload a table of dates and times in pdf or Word format
Time you would like the room to be available to you (including set up)

: Hour Minutes AM/PM Option
Time you would like to vacate the room (including clear up)

: Hour Minutes AM/PM Option
Which room(s) have you booked? (please leave blank if not sure)

Desborough Hall Scantabout The Quiet Room Nightingale Boyatt Allington Fair Oak Bishopstoke Stoneham Other
How would you like your room set up? (if you have more than one room, please provide further details in the text box at the end of the form) *
If you would like to upload a drawing of how you would like your room set up, please do this here in pdf or Word format
What equipment would you like in your room(s)?

Flipchart & pens Laptop projector & screen Screen only TV & DVD / VHS player Portable PA system OHP & screen
Name of meeting leader / trainer
Number of attendees expected *
Catering
Would you like any coffee break refreshments?

Standard trolley Premium trolley Individual bottled water Table bottled water Fruit bowl Cake / pastry selection Bowl of crisps No thanks
What time(s) would you like your refreshments?
Would you like to order any lunch?
Please note that we do not permit group leaders to provide lunch or snacks for their group. For further details please see clause 4.1 of our terms and conditions of hire.
What time would you like your lunch?

: Hour Minutes AM/PM Option
How many guests for lunch?
Any special dietary requirements we should be aware of?
Any further catering you require?
Invoicing Details
Invoice for the attention of

First Name Last Name
E-mail address for invoicing purposes
Address for invoicing purposes *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code
Any reference we should provide on the invoice?
Invoice Basis *

Hourly room rate plus extras Day delegate rate
At what rate? *

Charity Non-profit Business
If charity rate, please provide registered charity number
Is there anything else you would like to tell us?
A copy of this form will be emailed to the address you have inputted once you press the "submit" button below. If you would also like to print a copy, please use the "print" button below before submitting.

To understand more about how we will use the information we have asked you for, please read our Privacy Policy.
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Room Booking Confirmation Form

Catering

Invoicing Details