Booking Confirmation Form

Room Booking Confirmation Form
Please use this form to confirm a provisional booking you already have with us. If you would like to make a booking enquiry, please use our booking enquiry form on our website under "Contact Us".
Name of person making the booking*
E-mail*
Phone Number*

Area CodePhone Number
Meeting / Course Title
Organisation*
Date of your meeting

DayMonthYear
If you have more than one date to confirm, please upload a table of dates and times in pdf or Word format

Upload a File

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Time you would like the room to be available to you (including set up)

:HourMinutesAM/PM Option
Time you would like to vacate the room (including clear up)

:HourMinutesAM/PM Option
Which room(s) have you booked? (please leave blank if not sure)

Desborough HallScantaboutThe Quiet RoomNightingaleBoyattAllingtonFair OakBishopstokeStonehamOther
How would you like your room set up? (if you have more than one room, please provide further details in the text box at the end of the form)*
If you would like to upload a drawing of how you would like your room set up, please do this here in pdf or Word format

Upload a File

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What equipment would you like in your room(s)?

Flipchart & pensLaptop projector & screenScreen onlyTV & DVDPortable PA system
Name of meeting leader / trainer
Number of attendees expected*
Catering
Would you like any coffee break refreshments?

Standard trolley tea/coffeeStandard trolley tea/coffee/biscuitsPremium trolley with fruitPremium trolley with cakePremium trolley with fruit & cakeFestive Refreshments (valid between 2-20th Dec 2024)Individual bottled waterTable bottled waterFruit bowlCake / pastry selectionBowl of crispsNo thanks
What time(s) would you like your refreshments?
Would you like to order any lunch?
Please note that we do not permit group leaders to provide lunch or snacks for their group. For further details please see clause 4.1 of our terms and conditions of hire.
What time would you like your lunch?

:HourMinutesAM/PM Option
How many guests for lunch?
Any special dietary requirements we should be aware of?
Any further catering you require?
Invoicing Details
Invoice for the attention of

First NameLast Name
E-mail address for invoicing purposes
Address for invoicing purposes*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Reference/PO number: (A reference or a Purchase Order Number must be provided for us to be able to confirm your booking.)
Invoice Basis*

Hourly room rate plus extrasDay delegate rate
At what rate?*

CharityNon-profitBusiness
If charity rate, please provide registered charity number
Is there anything else you would like to tell us?
A copy of this form will be emailed to the address you have inputted once you press the "submit" button below. If you would also like to print a copy, please use the "print" button below before submitting.

To understand more about how we will use the information we have asked you for, please read our Privacy Policy.
Please enter the word below before submitting*
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Room Booking Confirmation Form

Catering

Invoicing Details