Student and Non - Staff Expense Form

Student and Non - Staff Expense Form
Please note that this form is for the submission of Expense claims only for Student & Non-Staff related expenditure. If you are a member of staff and wish to claim expense directly related to your employment at Aston, please use the staff portal (COREHR).

It is very important that this form is completed correctly, otherwise you run the risk of your claim being rejected, please ensure that you follow the instructions on the form carefully, especially with regards to the Account Code (4 digits) & Job Code (5 digits) both of which are obtained from your aston contact. There will be useful guidance notes available soon.

Should you have any issues with this form please contact finance_accountspayable@aston.ac.uk and we will aim to resolve your query as soon as possible.

Student and Non - Staff Expense Form

Operations Team - Finance
Full Name*

TitleFirst NameLast Name
E-mail*
Address*

Street Address

Street Address Line 2

CityState/ Province

For Zip Codes 00000 0000 (Do not enter '-' between fields)Country
Claimant*

Aston StudentStaffNon-Staff
Please State*
Student Number*
As a member of staff your expenses should be submitted through CORE - if this form is submitted and you are a member of staff, it will be deleted without any notification to yourself.
Which Aston University School are you associated with?*
For Example: ABS
Name of Expense Authoriser
Payment to*

UK Bank AccountNon - UK Bank Account
Sort Code:*
Account No.:*
IBAN/Non-UK Bank Account No*
Routing Number (ABA, IFSC etc)*
Example countries USA, India etc - If not applicable, please enter N/A
BIC / Swift*
Currency to be Paid*
I give my consent to Aston University for collection and processing of my Account Details*

Agree
Claim Total
Notes

*Please make sure there are no spaces in the bank details.

*Please note you can only claim up to 20 expenses on one form.
Notes

*Please make sure there are no spaces in the bank details.

*For non-UK bank details, your BIC / Swift should be a minimum of 11 characters. If yours is less than 11 characters please add X's to the end until you have 11.

*Please note you can only claim up to 20 expenses on one form.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 1
Please note: You can consolidate similar expenses together if they are for the same project and you have receipts. For example, all rail travel could be consolidated for the one project code.
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 2
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 3
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid in GBP:*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 4
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid in GBP:*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 5
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid in GBP:*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 6
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid in GBP:*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 7
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid in GBP:*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 8
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 9
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 10
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 11
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 12
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 13
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 14
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 15
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 16
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 17
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 18
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 19
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Have you completed all expenses?*

YesNo - I wish to continue
Claim Total
Heading
Please note: You can consolidate similar expenses as long as they relate to the same project.

Student and Non - Staff Expense Form

Operations Team - Finance
Account Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Job Code*
Speak to your contact at Aston regarding this. FAILURE TO POPULATE WITH THE CORRECT CODE WILL RESULT IN NON-PAYMENT.
Expense 20
Date*

DayMonthYear
Description + Reason*
Receipted Currency Amount*
Currency Type*
Ex. Rate*
Amount to be paid*
Do You Have a Receipt*

YesNo
Receipt (max 5MB):*

Upload a File

Cancelof
Reason?*
Please note: You can consolidate similar expenses as long as they relate to the same project.

You have reached the maximum amount of expenses to be completed in one form. If you have more unclaimed expenses, you must start a new claim form.
Claim Total

Should be Empty:

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Student and Non - Staff Expense Form

Heading

Student and Non - Staff Expense Form