When proxy voting is used, a BOD member sends the PTPDE proxy by email or other approved means, with a copy to the secretary, a statement specifying how that member wishes his or her vote to be recorded on a particular agenda item.
In a discretionary proxy the BOD member does not direct the proxy's vote, but rather authorizes a BOD member to hear discussion on a specific issue or at a particular meeting, make a judgment and vote on his or her behalf at a meeting on a specified date(s).
In this case a BOD member sends the proxy and secretary, by email or other approved means with a return receipt requested, a statement naming a BOD member or officer as their proxy. A BOD member may hold up to three proxy votes per meeting.
A directed proxy authorizes a proxy to vote on a specific issue exactly as the BOD member directs.
In this case a BOD member sends the PTPDE proxy and the secretary, by email or other approved means with a return receipt requested, a statement specifying how that member wishes his or her vote to be recorded on a particular agenda item.
The president may request an electronic vote when in his or her judgment, an issue requires action by the BOD before a meeting can be held.
The president must send the request by email or other approved means to all BOD members with a return receipt requested, describe the issue, provide balanced background information if necessary (and/or direct BOD members to other sources that could provide viewpoints on both sides of the issue); set a date for all votes to be returned with a copy to the secretary AND president after which date any votes received will be void; keep an accurate record of votes cast; and report the tally to the BOD within a reasonable length of time.
Use of electronic voting may be initiated by any PTPDE member, but must be approved and directed through the president. A response of more than 50% of the BOD members will be considered a valid vote of the BOD.