Please ensure when claiming expenses that they are in line with the Travel & Expenses policy and that you submit VAT receipts with your claim.
Order confirmations will not be accepted.
Any claims submitted outside of process or without the correct receipt may be rejected.
Computer hardware/software – This should not be expensed without speaking to Group Operations (IT)
Fuel – You should use your fuel card unless you’re a new starter and awaiting delivery of your fuel card or you have advised Fleet that your card is faulty
Meals & entertaining – Should be used in line with the Travel & Expense policy
Mileage – Only to be used for driver owned vehicles
Parking - You should use your fuel card unless you’re a new starter and awaiting delivery of your fuel card or you have advised Fleet that your card is faulty
Parts & materials – All parts & materials should be purchased through our Buyers in the first instance
Postage/carriage – Franking machines should be used for all postage
Rewards – Should be signed off by your Department Director before raising an expense claim
Training – All training should be booked through HR
Travel – All travel should be booked through HR by your line manager