Registration Form - The Race 2019
Date of Birth
Telephone (incl prefix + country code)
Where did you hear about The Race ? i.e. Word of mouth, social media, newspaper etc
Your background / Reasons for entering The Race
List your experience (half marathons, marathons, ultra marathons , adventure races, triathlons, duathlons etc)
THE RACE - Terms and Conditions PARTICIPANTS: READ THIS DOCUMENT CAREFULLY BEFORE SIGNING. The following are terms and conditions on your entry into THE RACE. Please read through carefully before agreeing to them. 1. Declarations 1) I understand that participating in THE RACE is a physically challenging and potentially dangerous activity and involves the risk of serious injury and/or death. 2) I assert that I am in good health and in proper physical condition to safely participate in THE RACE. I certify that I have no known or knowable physical or mental conditions that would affect my ability to safely participate in THE RACE, or that would result in my participation creating a risk of danger to myself or to others. 3). Course Rules Entry and Participation Agreements Rules: I agree to become familiar with and abide by all written and/or posted rules of THE RACE, as well as all written and/or posted rules of the venue, Gartan Outdoor Education Centre. I further agree to comply with all directions, instructions and decisions of THE RACE and event personnel. I further agree not to challenge these rules, directions, instructions, or decisions on any basis at any time. Emergency delay or cancellation: I acknowledge that THE RACE at its sole discretion may delay, modify, or cancel the event if conditions or natural or man-made emergencies make administering the event unreasonably difficult or unsafe. I agree that "emergency" is defined to mean any event beyond the control of THE RACE, including but not limited to: high wind, extreme rain or hail, hurricane, tornado, earthquake, flood, acts of terrorism, fire, threatened or actual strike, labour difficulty or work stoppage, insurrection, war, public disaster, and unavoidable casualty. In the event of a delay, modification, or cancellation of THE RACE event as described in this paragraph, I understand that I will not be entitled to a refund of my entry fee or any other costs incurred in connection with THE RACE event. Equipment: Where equipment is provided to me for use during the event, I acknowledge that all reasonable care is expected to be exercised by me over this equipment. If it can be seen that I damage this equipment maliciously or where negligence has been shown by me in the care of such equipment, I understand that I will be liable to THE RACE for the full replacement value of the goods. Bike Security: I accept all responsibility for the security of my bicycle and all other equipment left at the finish area of THE RACE event. I understand that it is my responsibility to collect my bike and equipment. I acknowledge that should my bike be stolen or lost before, during or after THE RACE event, THE RACE bears no responsibility for this loss, nor will I pursue THE RACE for compensation as a result. Photography: I understand that any and all photographs, motion pictures, recordings, and/or likenesses of me captured during the event run by THE RACE, its affiliated entities or contractors, and/or the media become the sole property of THE RACE. I grant the right, permission and authority to THE RACE to use my name and any photographs, motion pictures, recordings, and/or likenesses for any legitimate purpose, including but not limited to promoting, advertising, and marketing activities. I further understand that THE RACE, as sole owner, has the full right to sell and/or profit from the commercial use of such photographs, motion pictures, recordings, and/or likenesses. Attitude and Behaviour: I agree to exhibit appropriate behaviour at all times; demonstrate respect for all people, equipment, and facilities; and participate with a cooperative and positive attitude. I understand that THE RACE reserves the right to disqualify any competitor found to be littering. 3. Refund Policies Refund Policy I hereby understand and acknowledge that all fees and associated costs paid in registration for this event are NOT REFUNDABLE FOR ANY REASON, under any circumstances, including but not limited to injury, a scheduling conflict, and/or event cancellation. Transfer Policy I hereby understand and acknowledge that it is not possible to transfer my payment to another person or event FOR ANY REASON, under any circumstances, including but not limited to injury, a scheduling conflict, and/or event cancellation. General Rules For reasons of fairness, safety and responsibility, I understand that competitors are expected to abide by the following simple rules. I further understand that ignorance is no excuse and failure to comply with these rules may lead to time penalties or disqualification. 1. On entering, competitors agree to a declaration to waive liability, confirm acceptance of the rules & agree to the release of personal images to the media and for event promotion purposes. International competitors must have the appropriate travel documents, visas & comprehensive medical insurance in place for this event. THE RACE advises competitors to organise their own personal insurance. 2. Competitors must immediately and respectfully comply with any direction or decision of the Event Organisers and the medical support staff. Any failure to do so may result in disqualification. 3. There are cut-off times to ensure competitor safety. If a competitor misses a cut-off, they will be transported back to Gartan Estate. The decision on cut-offs and transport lies with THE RACE Director. 4. Compulsory equipment must be worn or carried as appropriate and as outlined. 5. THE RACE is an unsupported event. Competitors are not permitted outside assistance. 6. Competitors must observe all Road Traffic Laws. Competitors must cycle on the left on all roads and keep tight into the left hand-side, especially on main roads. 7. Competitors must follow the course as marked. Any short-cuts will result in a time penalty or disqualification. 8. Checkpoints must be visited in the prescribed order/way. 9. In accordance with THE RACE commitment to minimise impact on the local environment, no litter of any kind, including but not limited to water bottles, caps from water bottles, energy bar wrappers or toilet paper, shall be left on the course. Competitors who litter the course will be heavily penalized or disqualified. All litter is to be carried to the closest transition or checkpoint for disposal. 10. Competitors will respect both the environment and local inhabitants. 11. MP3, Ipods etc are not permitted to be used during THE RACE. 12. THE RACE Director"s decision on all rules, time penalties, disqualifications and any other matter touching upon the event is final. 13. Personal Health & Insurance I also understand that it is my responsibility to consult with my personal physician prior to participating in THE RACE event to ensure that such participation will not pose any unusual risks to my health and well-being. I understand that THE RACE advise me to organise my own personal insurance to cover such outcomes as, but not limited to, missing work due to an injury sustained during the event, medical costs associated with such an injury, transportation costs associated with such an injury and/or long-term costs associated with such an injury. Waiver THE RACE ASSUMPTION OF RISK, WAIVER OF LIABILITY, AND INDEMNITY AGREEMENT PARTICIPANTS: READ THIS DOCUMENT CAREFULLY BEFORE SIGNING. THIS DOCUMENT HAS LEGAL CONSEQUENCES AND WILL AFFECT YOUR LEGAL RIGHTS AND WILL ELIMINATE YOUR ABILITY TO BRING FUTURE LEGAL ACTIONS. Parties Released Parties include: Self Help Africa, officers, employees, agents, contractors, insurers, spectators, equipment suppliers, and volunteers; all THE RACE event sponsors, organisers, promoters, directors, officials, property owners, and advertisers; governmental bodies and/or municipal agencies whose property and/or personnel are used; and any or all parent, subsidiary or affiliate companies, licencees, officers, directors, partners, board members, supervisors, insurers, agents, equipment suppliers, and representatives of any of the foregoing (all referred to hereinafter as "THE RACE" or "Released Parties"). Releasing Parties include: the participant as well as participant"s spouse, children, parents, guardians, heirs, next of kin, and any legal or personal representatives, executors, administrators, successors and assigns, or anyone else who might claim or sue on participant"s behalf (all referred to hereinafter as "I" or "Releasing Parties"). Assumption of Inherent risks With full knowledge and understanding of the risks associated with my participation in any THE RACE event, I enter voluntarily and fully accept and assume every such risk for loss, damage, or injury (including death). I declare I am physically fit. I acknowledge that adventure racing can be hazardous and carries inherent risks of physical injury. Inherent risks are risks that cannot be eliminated completely (without changing the challenging nature of THE RACE event) regardless of the care and precautions taken by THE RACE. I waive and renounce any rights and claims for damages I may have against the organizer or his agents for loss/injury as a result of participation in any THE RACE Event. I understand and acknowledge that the inherent risks include, but are not limited to: 1) contact or collision with persons or objects (e.g., collision with spectators or course personnel), contact with other participants, contact or collision with motor vehicles or machinery (I understand that there are no road closures in place for THE RACE events and that the rules of the road should be obeyed at all times), and contact with natural or man-made fixed objects or obstacles); 2) encounter with obstacles (e.g., natural and man-made water, road and surface hazards); 3) equipment related hazards (e.g., broken, defective or inadequate competition equipment, unexpected equipment failure, imperfect course conditions); 4) weather-related hazards (e.g., extreme winds, heat, extreme cold, ice, rain, fog); 5) inadequate first aid and/or emergency measures; and 6) judgment and/or behaviour-related problems (e.g., erratic or inappropriate co-participant behaviour, erratic or inappropriate behaviour by the participant, errors in judgment by personnel working the event). I further understand and acknowledge that any of these risks and others, not specifically named, may cause injury or injuries that may be categorised as minor, serious, or catastrophic. Minor injuries are common and include, but are not limited to: scrapes, bruises, sprains, nausea, and cuts. Serious injuries are less common, but do sometimes occur. They include, but are not limited to: property loss or damage, broken bones, torn ligaments, concussions, exposure, mental stress or exhaustion, infection, and concussions. Catastrophic injuries are rare; however, we feel that our participants should be aware of the possibility. These injuries can include permanent disabilities, spinal injuries and paralysis, stroke, heart attack, and even death. I also understand that it is my responsibility to consult with my personal physician prior to participating in THE RACE event to ensure that such participation will not pose any unusual risks to my health and well-being. By participating in the event, I am acknowledging that I have not been advised at any time by a medical practitioner of any physical defect or condition which might render my participation unsafe for my own health and well-being or that of others. I understand that it is my responsibility to inspect the course, facilities, equipment, and areas to be used, and if I believe or become aware that any are unsafe or pose unreasonable risks, I agree to immediately notify appropriate personnel. By participating in the event, I am acknowledging that I have found the course, facilities, equipment, and areas to be used to be safe and acceptable for participation. I accept full and sole responsibility for the condition and adequacy of my equipment. I understand fully the inherent risks involved in THE RACE event and assert that I am willingly and voluntarily participating in the event. I have read the preceding paragraphs and acknowledge that 1) I know the nature of THE RACE event; 2) I understand the demands of this activity relative to my physical condition; and 3) I appreciate the potential impact of the types of injuries that may result from THE RACE event; 4) I understand that there are no road closures in place for THE RACE event and that the rules of the road should be obeyed at all times. I hereby assert that I knowingly assume all of the inherent risks of the activity and take full responsibility for any and all damages, liabilities, losses, or expenses that I incur as a result of participating in THE RACE event. Self-declaration release of liability In consideration for being permitted to participate in the THE RACE event, I (on behalf of the Releasing Parties) hereby waive, release, covenant not to sue, and discharge Self Help Africa and the other Released Parties from any and all claims resulting from the INHERENT RISKS of THE RACE event that I may have arising out of my participation in THE RACE event. Further, I covenant not to sue Self Help Africa, its officers, directors, employees, consultants, agents and sponsors for any and all damages, injuries (including death), and/or claims which may be sustained by you directly or indirectly arising out of my participation in a THE RACE event. This release and discharge includes, but is not limited to, claims for personal injury, death, property damage, economic loss, breach of contract, lost wages, contribution indemnity, other indemnities, punitive damages, or any other legally recognisable claim arising out of my participation in any THE RACE event (including all legal costs associated with such claims). This agreement applies to 1) personal injury (including death) from incidents or illnesses arising from THE RACE event participation. This includes injury during course inspection, observation, practice runs, the event, and while on the premises (including, but not limited to stands, pavements, parking areas, toilet facilities and dressing facilities); and 2) any and all claims resulting from damage to, loss of, or theft of property. This agreement does not limit or exclude THE RACE’s liability for death or personal injury caused by its negligence. Such liability shall be limited to direct losses which shall not exceed Self Help Africa’s general liability insurance cover. Except as set out in this agreement, all warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from this agreement. 7. Compliance with Terms and Conditions of Entry By ticking the box of the declaration on the registration form, I accept, acknowledge and realize that participation in THE RACE event is potentially dangerous and that there are numerous risks associated with my participation. I fully understand and realise that my participation in THE RACE event may result in serious bodily injury and/or death to myself or others. I further realise and understand that the route for some of the THE RACE event will require riding on bicycles on public roadways upon which the hazards of travelling on public roads are to be expected. Further, I understand that participation in THE RACE event will require strenuous physical exertion as participants will be required to be active for very long periods of time, including the risk of being active through inclement weather and/ or extreme temperatures. With full knowledge and understanding of the risks associated with my participation, I hereby enter voluntarily and fully accept and assume every such risk for loss, damage and/ or injury (including death). I understand that failure to comply with the terms and conditions listed above could result in my disqualification from THE RACE. I agree to comply with all of the Event"s terms and conditions of entry. I acknowledge and understand that the organisers will use reasonable efforts to ensure that all other participants abide by the terms and conditions of entry, but cannot guarantee that all participants will abide by these terms and conditions. IMPORTANT: Your ticking of the provided box on the registration form indicates that you have read, understood and accept all terms and conditions, agree to abide by the rules and regulations and accept the waiver and indemnity contained within this document.
I read & accept The Race terms and conditions
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