Pitch Application

Event Name *

Select From Dropdown

Date of Event *

Date

Name of Company (if applicable)

Name of Person Making This Booking *

First Name Last Name

Email *

Please state all the products / type of products you will be selling at your pitch.

Will you require electricity for your pitch? (additional charge may apply)

Yes No

If you have answered 'yes' above, please state the equipment you intend to use. Acceptance of your pitch may depend upon the load placed upon our generator(s) and is usually on a first come first serve basis. You will be required to bring your own extension leads.

Name of the person who will be on site

First Name Last Name

Mobile Number of the person who will be on site *

- Phone Number

1. The Exhibitor, Vendor/Organisation shall pay a rental/hire fee a minimum of 14 days prior to the event to Clydach Community Council to retain a pitch for the above event. Failure to do this will result in a pitch being lost or offered to others. The deposit is not refundable under any circumstances which include cancellation of the event due to extreme weather.

2. It is the responsibility of the Exhibitor, Vendor/Organisation to ensure that the area /space /facility hired is kept clean & tidy & any refuse accumulated is disposed of by the Exhibitor, Vendor/Organisation in a safe manner.

3. Clydach Community Council accepts no liability or responsibility for any loss of funds, products or produce by any Exhibitor, Vendor/Organisation during events.

4. It is the responsibility of the Exhibitor, Vendor/Organisation to ensure safety, security & where required or appropriate food hygiene of any table, space or facility hired under this agreement. The exhibitor is required to have their own insurances and required qualifications to operate thier stall.

5. Any raffles, tombolas or prize draws organised by any Exhibitor, Vendor/Organisation is the responsibility of the hirer.

6. Whilst the Community Council will aim not to replicate stalls with similar products being sold, we cannot guarantee this in every case. Stalls are allocated on a first come first serve basis and evidenced by receipt of emails.

7. The Community Council may be able to provide electricity to stalls, although this is on a case by case basis. Please seek confirmation from the clerk before you make this booking if you require electricity. You will be required to bring your own extension cables which will be inspected prior to use. Please note additional charges below.

Pitch Fees

Single Pitch - £10

Gazebo - £20

Tables over 6ft - £20

Use of electricity - £2

Payment Information

Cash

You can pay by cash to the clerk at the Community Hall on Vardre Road, Clydach.

Cheque

Please make cheques payable to 'Clydach Community Council'.

Bank Transfer / Online Payments

You can pay by Bank Transfer using the following Details:

Sort Code: 20-45-45

Account Number: 13597687

Please reference your payments with your name, followed by the event name. i.e. JennyFete2018. It is advisable to contact the clerk by email to indicate you have paid by bank transfer.

Please confirm the following. *

I have read and agree with the terms and conditions within this application form I understand that my pitch cannot be guaranteed until payment is made to the Community Council I understand that the Community Council will try to ensure non duplication of goods, although this cannot be guaranteed.

Date

Contact Information

If you have any queries relating to this application, or wish to obtain the bank details to make online payments, please contact the Clerk to the Community Council who is available Mondays, Tuesdays and Thursdays.

Mr. Stewart McCullough

Tel: 01792 845992

Email: clydachcommunitycouncil@gmail.com

Address: Clydach Community Hall, Vardre Road, Clydach, Swansea, SA6 5LP

Pitch Application

Terms and Conditions