Table Hire Application

Event Name *

Select From Dropdown

Date of Event *

Date

Name of Person Making This Booking *

First Name Last Name

Name of Company (if applicable)

Email *

Please state all the products / type of products you will be selling at your pitch.

Please list the certificates, insurances or licenses you have to trade

Name of the person who will be on site

First Name Last Name

Mobile Number of the person who will be on site *

Phone Number

1. The Exhibitor, Vendor/Organisation shall pay a refundable hire fee of £30 a minimum of 7 days prior to the event to Clydach Community Council to retain a pitch for the above event. Failure to do this will result in a pitch being lost or offered to others. The fee will be reimbursed after the event.

2. It is the responsibility of the Exhibitor, Vendor/Organisation to ensure that the area /space /facility hired is kept clean & tidy & any refuse accumulated is disposed of by the Exhibitor, Vendor/Organisation in a safe manner.

3. Clydach Community Council accepts no liability or responsibility for any loss of funds, products or produce by any Exhibitor, Vendor/Organisation during events.

4. It is the responsibility of the Exhibitor, Vendor/Organisation to ensure safety, security & where required or appropriate food hygiene of any table, space or facility hired under this agreement. The exhibitor is required to have their own insurances, licenses and required qualifications to operate thier stall.

5. Any raffles, tombolas or prize draws organised by any Exhibitor, Vendor/Organisation is the responsibility of the hirer.

6. Whilst the Community Council will aim not to replicate stalls with similar products being sold, we cannot guarantee this in every case. Stalls are allocated on a first come first serve basis and evidenced by receipt of emails.

Pitch Fees

Single Table - inside the hall £20, on the lawn outside the hall £10. Council has 18 tables and plenty of chairs. If you wish to bring your own table (up to 6ft) then the charge will be the same but please advise us before the event to ensure sufficient space is allocated to you.

Please advise us if you'll be bringing your own gazebo. Council have 3 gazebos available on a first come first serve basis

Please advise us of your pitch requirements

Payment Information

Cash

We are unable to take cash payments at the moment but contactless payments can be made to the Clerk at the Community Hall on Vardre Road, Clydach.

Cheque

Please make cheques payable to 'Clydach Community Council'.

Bank Transfer / Online Payments

You can pay by Bank Transfer using the following Details:

Sort Code: 20-45-45

Account Number: 13597687

Please reference your payments with your name, followed by the event name. i.e. JennyFete2018. It is advisable to contact the Clerk by email to indicate you have paid by bank transfer.

Please confirm the following. *

I have read and agree with the terms and conditions within this application form I understand that my pitch cannot be guaranteed until payment is made to the Community Council I understand that the Community Council will try to ensure non duplication of goods, although this cannot be guaranteed. I understand, accept and will adhere to the Community Council's Covid19 measures for the event.

Date

Contact Information

If you have any queries relating to this application, or wish to obtain the bank details to make online payments, please contact the Clerk to the Community Council who is available Monday through Thursday between 9.45 and 3.00pm

Mr. Stewart McCulloch

Tel: 01792 845992

Email: mail@clydach.wales

Address: Clydach Community Hall, Vardre Road, Clydach, Swansea, SA6 5LP

Table Application

Terms and Conditions