For access to the UFS grounds a small amount per vehicle is charged per day. Access can be purchased in advance at Computicket or at all the access gates of the UFS. Most venues for productions are within walking distance of the Arts Market. Accommodation in student residences are also within walking distance of the Arts Market and production venues. The parking for exhibitors will be announced later.
Because the market area of the Free State Arts Festival is so unique and extensive, it has became necessary to look more closely at certain aspects.
The University of the Free State’s facility management (clearly recognisable by their clothing) will conduct strict inspections, as in the past, and will give out warnings to stall owners who do not comply with rules.
The position of the stalls will change in 2019, due to the UFS new water-wise garden layout.
No vehicles will be allowed on the Rooiplein, during Market trading hours deliveries are only allowed in the mornings until 08:30, after which each vehicle must leave the site.
Please note: Under food stalls we include applicants who sell prepared food (take-aways), pre-prepared food (sweets, cookies, dried fruit, etc.) and unsealed products (biltong, ice cream, etc).
Indicate clearly what your main and secondary products are. Your main product may not be changed and you may not sell anything that is not on your application form. If you want to add a product after you have submitted your application, you have to call the arts market organiser to apply for approval. The Vrystaat Arts Festival strives to offer only handmade products. However, there is a need for a small amount of factory-manufactured products from other parts of the world. The Arts Festival has a list of exhibitors selling these products, with a good record.The Vrystaat Arts Festival will not allow any products or packaging material with racist, sexist or xenophobic messages. Such products/wording will be confiscated. All the stalls and products must be of a high quality. Take note: NO counterfeit products are allowed.
Your application will be presented to a selection committee. Each application will be considered by the committee according to guidelines set (see below). The committee’s decision is final and no correspondence or discussions will be engaged in.
No guarantee can be given that a vendor will get the same stall location as in 2018. The results of the selection will be announced on Monday 1 April 2019, via SMS, e-mail or fax. If you have not received any results by Thursday 11 April, you can call the following number: 051 404 78 11.
The stall rental has been fixed for the duration of the festival and includes VAT.
TRADING HOURS:Tuesday 2 July: 10:00 - 18:00Wednesday 3 & Thursday 4 July: 09:00 – 18:00Friday 5 & Saturday 6 July: 09:00 – 20:00
The halls will close, outside stalls can trade until later, but it is not an obligation. There is confusion with the public about the starting dates of the Main Festival and the Market. The festival grounds are also open, and therefore it is very difficult to hold the public out of the market area on Monday when the stalls are being built. The festival management in conjunction with Protection Services does everything possible to ensure the safety of stalls and their merchandise but will not be held liable for any damage.
Only one power point per stand. This powerpoint is only for the use of a light and card machine. It is your responsibility to indicate, what other electrical equipment (e.g. kettle, stove, deep-freeze or refrigerator) you will use more, and how much electricity will be needed. An additional amount will be charged for using multiple electrical appliances. No electric heaters will be allowed, only gas heaters. The Vrystaat Arts Festival will discipline those who use more devices than applied and approved for, or who do not affix the coloured sticker (provided to you with registration) onto his/her plug. Offenders will be fined and appliances will be removed. You have to provide your own extension cord and electrical accessories. All appliances must be in good working order.
PLEASE NOTE: If you are the cause of an electrician being called in, you will be liable for the costs incurred.
No one is allowed to sleep over on the festival grounds. There is a small camping area available for tents only. Call the Arts Market Office for more information. Affordable student residence accommodation is available on the campus. Call Ilze Nikolova at UFS Housing and Resident affairs at 051 401 9689 or send an email to firstname.lastname@example.org
The Vrystaat Arts Festival presents an annual Best Stall competition in six categories:
The stalls are judged on neatness, originality, artfulness and user-friendliness. The prize is a free standard stall (3m x 3m) at the Vrystaat Arts Festival in 2020. An encouragement certificate is also awarded in each of the above-mentioned categories.
The Vrystaat Arts Festival reserves the right to prevent any stall-owner from erecting a stall or to remove a stall or give instruction to remove a stall if the vendor should be in contravention of, or not comply with any rules or regulations, including if the vendor should:
Still owes payment to the Vrystaat Arts Festival.
Makes him- or herself guilty of misbehaviour.
Water drainage pipes may not be used for disposal of oils, fats or food. If you need to make use of oils, fats or dishwashing water at your stall, indicate it on the application form.
The stall’s infrastructure does not conform to the standards set by the Vrystaat Arts festival.
No tent pens or gazebos are allowed on asphalt or grass. Only cement or water anchors may be used. If you are unsure contact Atie during office hours at 051 404 7811.
Neglecting to supply a fire extinguisher in good working order.
Sleepover at stall.
If the exhibition space is dirty and/or untidy. The exhibitors are responsible for placing garbage in black garbage bags and bringing it to the garbage containers. Cooperation is sincerely appreciated.
Stalls selling alcohol and/or soft drinks will also be held responsible for removing their own packaging, bottles and cans at their own expense every day.
Hawk wares around the festival without permission.
Sublet the stall without the written permission of management.
Not keep to trading hours.
Not keep to the rules and times of setting up and packing up of the stall.
All stalls and tents must be evacuated and dismantled by 12:00 Sunday, 7 July. The Beer Tent and The Volksblad Tent must be evacuated and dismantled by 17:00.
If any legal offence is committed.
Exhibitors may not obtain any sponsorships or provide exposure for any entity at the festival. Sponsorship agreements may only be established between the Vrystaat Arts Festival and the sponsors. Marketing and promotion material that has not been approved by the Vrystaat Arts Festival, will be removed.
Move to a different exhibition area without permission.
The stall’s location must be left as it was found. ALL garbage must be removed and taken with you or placed in the strategically placed skip-bins.
Stall owners older than 60 years may receive 10% discount on their rent upon providing their identity documents. The discount does not include any cost for extra electricity and the full amount will be charged to cover the costs.
A cancellation fee of 10% plus VAT will be deducted from the amount of rent paid should the vendor cancel due to unforeseen circumstances up to one month before the Vrystaat Arts Festival commences (deadline 4 June 2019). If you should cancel after this date, no refunds will be made. A fine of R250 will be charged if the full amount of the stall rent is not paid by the 4 June 2019. Strict actions will be taken against trespassers
COMPLETE THE APPLICATION FORM AND SUBMIT IT ONLINE.
CONTACT DETAILS:Arts Market Manager: Atie KamperVrystaat Arts FestivalPO Box 267Bloemfontein9300Phone: 051 404 7811
When you successfully submit this application form you will receive the banking details to which you need to pay your non-refundable R250 admin fee.
VERY IMPORTANT!Only after the Art Market Manager has received proof of payment of the administration fee, will your application be final!
Provide a complete list of all the products you plan to sell. Your main product has to top the list.
We now have enough information to process your application. After submitting this application form, you will recieve the banking details to which you need to pay your non-refundable R250 admin fee.
VERY IMPORTANT!Only after the Art Market Manager has recieved proof of payment of the administration fee, will your application be final!
No checks will be accepted!