Personal Information Collected
We collect basic personal details such as your name, address, e-mail address, telephone number and subscriptions paid. Bank account details may be requested when the Society needs to reimburse expenses incurred etc. For Members, we may also take your photograph, ask you for your biography and record details of your height and other measurements to assist with the provision of costumes.
Use of Information
We will use your information to send you newsletters, letters or emails to give you details of General Meetings, Shows, Rehearsals, Production Meetings and similar events that are likely to be of interest to you. Your name, and possibly photograph and biography, may appear in our show Programmes, newsletters and be used for publicity purposes. Your information may also be shared with our committee members and others involved with the administration of the Society or a particular production or event. This use is in our ‘Legitimate Interest’. You will be aware that our show programmes and newsletters are public documents. We will not share your information with other third parties without your consent.
We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.
Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date. We will keep your information indefinitely after you remain an active member or supporter of the Grayshott Stagers. We keep your information because you may resume your connection with The Grayshott Stagers and take part again in our activities. However, you can ask us to remove your personal information from our records at any time and we will do so and stop sending you any further communications. You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. We will take reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.
How to contact us