Athenaeum Tech requirements

Athenaeum Centre - Technical requirements request for shows and events
Production details
Organiser's Name*

First NameLast Name
Email*
example@example.com
Phone Number

Dialing CodePhone Number
Mobile Number*
Phone Number
Organisation*
Name of production or event*
Show date(s)*
Rehearsal date(s)
Which of the following best describes your show/event*
If you have selected "Other" please describe your show
Show Start Time

:HourMinutes
Is there an interval

YesNo
Approximate total running time
Allow 25 minutes if there is to be an interval
Approximately how many people are taking part in the show?
Technician Requirements
The tech team aim to provide techs, expertise and support to make your production a success. Once we have understood your requirements we will allocate resources, (technicians and equipment) to achieve your production goals.

We understand that sometimes,organisations may want provide some of the technical crew themselves. In order for this to be a success we need to know their details, roles and level of expertise.

The Athenaeum Tech team, however, reserves the right to remove an outside technician from participating in a production if:
- it considers their actions or behaviour to compromises safety
- their behaviour is inappropriate towards members of the cast, crew or public
- If the standard of work is not appropriate with regards to safety or for the requirements of the performance
In addition the tech team will take over the role of the removed technician and the supplementry tech hours will be billed to the hirer.

Please note: One member of the Athenaeum technical team will be required to be present whenever the facility is in use to comply with our insurance and emergency evacuation procedures
Are you providing a lighting / AV technician?

YesNo
Are you providing a sound technician?

YesNo
Are any of the technicians under 18?

YesNo
If providing your own technical staff please indicate their names, role, capabilities and age if under 18
Are you providing any of your own sound or lighting equipment? Please specify
Lighting requirements
Please select the option that is the closest to the type of lighting you require
Please provide a summary of your lighting requirements
For most theatrical and musical theatre productions the tech team will need to have a detailed discussion with the director as to their requirements
Will any strobes be required /used?

YesNo
Will pyrotechnics be required /used? (this doesn't include gas operated confetti cannons)

YesNo
- Pyrotechnics are usually purchased by the organisers of the event for their use alone. They must be of a recognised make (e.g. Le Maitre) and in date. Sufficient need to be purchased to allow for each performance and rehearsals.
- The use of pyrotechnics should be planned in to the performance at the outset.
- A full risk assessment will need to be done for their inclusion in the performance. The Athenaeum reserves the right to remove pyrotechnics from a show if they are not considered safe.
Are atmospherics required / used?

NoneHazeSmoke machineLow smoke machine
- Atmospherics are available for an additional fee
Is a starcloth required?

YesNo
- A star cloth is available for an additional fee (3x6 metre tricolour led)
Are follow spots required, if so how many
Are you providing your own follow spot operators?

YesNo
Do you require any "practicals" or lighting built in to set or props
Practicals are real world lighting fixtures that are part of the set eg desk lamps, wall lights and are controlled by the lighting desk
AV requirements
All AV requirements will need to be discussed with a member of the tech team well in advance of the show. Some projectors and media servers are available to hire at the Athenaeum but, depending on requirements, additional equipment may need to be rented from external companies

If particular projections are required we can produce some custom media. Pricing depends on the complexity of the project

If AV is integrated in to the stage lighting then media servers will be needed and are available to to hire at £25 per week or part week.
Type of projection required

NoneProjection on to back wall of stageProjection on to main retractable screenBack projection on to screen mid stageProjection on to screen(s) on apronProjection on to other surfaces
Please indicate what the other surfaces are
Sound requirements
What sound inputs will you use

NoneMicrophones for vocalsSound FXIncidental musicMusical backing tracks/soundtracksFull band inputSolo instrument inputPre-show / interval playlistVideo soundtrackPodium microphone for lectures or presentationHeadset microphone for lecture or presentationLaptop input for lectures etc.
Hanging mics for sound reinforcement

YesNo
Hand held cabled mics

0123
Hand held radio mics

01234
Headset radio mics
Max 16
If instrument inputs are required please list what instruments they are.
Number of instrument mics
i.e. for mics in front of amps or acoustic instruments
If you are providing your own audio equipment please specify what it is and how it is to be used. In addition please indicate how many channels will be needed on the sound desk
eg DI boxes, sub mixers for drums or fold backs
Power requirements
Do you have any particular AC or DC power requirements
Flown scenery requirements
The Athenaeum has 8 powered fly bars above the stage. Each one is rated at 100Kg maximum, spread evenly along the bar. The maximum drop for a piece of scenery is 3 metres.

Use of the bars is included in the basic tech hire price.

The bars must only be operated by a competent person that has been approved (and if necessary trained) by the Athenaeum technicians.

The bars must not to be used to lift people.
Do you want to fly any scenic elements

YesNo

If you have selected "Other" please give details
Additional information
Please enter any other information that you think we need to know about your tech requirements
Media files
Please note that the following items need to be delivered to the tech team at least two weeks before the first performance (tick all that apply to your production)

All sound effects *All music tracks *All AV files **Running order for cabarets/bandsTwo paper scripts for theatrical productions
Failiure to provide the media in good time will mean that they will not be available for the performance

* sound files should be in .wav or .mp3, mp4 format

** AV files. Static images should be in .jpg or .png format with minimum 1024 x768 resolution. Don't use images whose resolution is more than 3 times the minimum. Video files should be in .avi, mp4 or .mov format and 1080p HD resolution

NB. All files must be on a memory stick or buned to a disc. i-tune playlists, spotify download links and web links are not suitable. Some audio and image files can be e-mailed. Most video files are usually too large to e-mail.

Please contact the tech team if you have any questions regarding these requirements.
Summary and submission
Please verify that you are human*
I, the above named, confirm that this form gives a summary of my technical requirements for the show / event and agree to let the tech team know of any change in the original specifications at the earliest opportunity. In addition I acknowledge the requirement to submit media in good time. Please Tick the box to proceed*

I agree
The tech team can be contacted via e-mail: athenaeum.techs@gmail.com

Jules Porter 07731480813
Should be Empty:

	How many bars will it be flown on be flown
Cyc
Gauze
Drapes
Scenic back cloth
Solid scenery
Flags / Bunting
Lighting
Other

Athenaeum Centre - Technical requirements request for shows and events