Welfare Request Form 19

Questions should be directed to resa.welfare@gmail.com

Note: Completing this grant application does not guarantee an award!

Note: A request award from a previous year does not guarantee an award. Available funds, demonstration of need, volunteer and fundraising activities, and compliance with RESA regulations will impact a grant request.

Please read through our guidelines carefully, as we have made some important changes.

1. Requests CAN NOT be granted to individuals, only to organizations registered with the 86th FSS Private Organizations office. Please verify BEFORE submitting an application that your organization is registered, can receive funds, and has a bank account. Checks will not be reissued.

2. Please fill out the request form completely. Incomplete requests will be delayed and possibly returned.

3. Requests for events that have taken place within the thirty (30) days prior to the date of submission may not be granted.

4. At LEAST 35 days must be given between the request and the date needed; This is to ensure that there is time enough to have your request considered by the appropriate groups- please see our Constitution and Bylaws for further details.

5. The RESA Board meets once a month to consider Welfare Requests, typically in the evening on the first Thursday of the month. Failure to give enough time for consideration may result in delay or denial of your request.
Submit your request only once. Multiple submissions can cause delays in the request process.

6. If your organization does not utilize the whole or part of the welfare grant for the purpose requested, then the unused amount must be returned. A check should be made out to RESA along with a letter of explanation and hand-delivered to the RESA Thrift Shop, or mailed to the address below.

7. All checks must be picked up from the Thrift Shop within 30 days of notification. Once that time has passed, all unclaimed checks will be voided and the request must be resubmitted to RESA. If a voided check instance occurs, the request is not guaranteed to be granted again; nor does it guarantee a denial.

8. All checks must be cashed/deposited by the receiving organization within ninety (90) days of the date written on the check. If ninety (90) days lapses and the funding is still required, a new request must be submitted to RESA. Resubmission does not guarantee acceptance or denial.

9. The reconcillation forms (required form and reciepts) MUST be submitted within forty-five (45) days of the event via our website. No further Welfare grants will be approved until the form and receipts are received. Failure to submit the required documentation could result in your organization being ineligible for welfare grants for a period of one (1) year.

10. In order to have your request considered at a monthly Board Meeting, it must be received no later than 1700 on the specified date below.

Here are the deadline dates for our 2020 meetings:

Requests received by January 6th will be considered on January 9th

Requests received by January 31st will be considered on February 6th

Requests received by February 28th will be considered on March 5th

Requests received by March 27th will be considered on April 2nd

Requests received by May 1st will be considered on May 7th

Requests received by May 29th will be considered on June 4th

Requests received by June 26th will be considered on July 2nd

Requests received by July 31st will be considered on August 6th

Requests received by August 28th will be considered on September 3rd

Requests received by September 25th will be considered on October 1st

Requests received by October 30th will be considered on November 5th

Requests received by November 27th will be considered on December 3rd

I have read and understand the rules above *

Yes

Name of requesting organization *

Organizational name to be written on the check *

Checks will not be made out to individual requestors but rather to their organizations. The check will be made payable to the organization name stated here. Please verify BEFORE SUBMITTING THIS APPLICATION that your organization can receive funds and has a bank account. CHECKS WILL NOT BE REISSUED.

Apo Address *

POC Name *

First Name Last Name

POC role within organization *

POC email *

example@example.com

POC phone number *

As the grant representative, I agree to provide the required reconciliation documentation within 45 days after the event or purchase. *

Yes, I agree In my absence I will designate a representative I need more information on this process

Is this a request for a Christmas/Holiday Event of any kind? (Note: The deadline for Christmas/Holiday Events is December 1st. Please read the notes under requirements for further information.): *

Yes No

Date of request *

At least 35 days must be given between the request date and the date funds are needed. This is to ensure that there is enough time to have your request considered by the appropriate groups.

Date funds needed by *

Date

Has your organization requested/received funds from RESA in the last year?: *

Yes No

If yes, please list the amount and project that funds were granted towards:

Name of event or project name *

Amount requested *

Total project budget *

Please describe the project, event, or purchase to be supported with RESA funding, including dates and community impact *

Please be as detailed as possible

Please describe the organization's fundraising activities to support this project, event, or purchase *

How much has the organization raised in funds for the project/purchase/event?

Please list any other organizations that you have requested funds from along with the amount requested/granted and their response *

Number of people affected by project *

How much is each family contributing for the project/purchase/event? *

Type 0 if this question does not apply

For school requests, I have first asked my PTA/PTO/PTSA for fund assistance *

Yes I am not part of a school group

For school requests, please provide the PTO/PTA/PTSA response to request for funds.

For non school groups, please type you are a non-school group

For school requests, how much is PTO/PTA/PTSA contributing to the project/purchase/event? *

Type 0 if you are a non-school group

Additional Comments

RESA would like to highlight how our Welfare Grants benefit the community. In the event of approval, would your organization authorize use of your organization's name on RESA public social media accounts and/or in our public monthly newsletter? *

Yes No

In the event of approval, would your organization be willing to share pictures of your event or project for use on RESA public social media accounts and/or in our public monthly newsletter? (Note: We request that no one under the age of 18 be included in any of the pictures provided. You are responsible for ensuring that anyone over the age of 18 featured in the pictures consents to having their picture shared.): *

Yes No

Would your organization be willing to assist at any RESA events through the year? *

Yes No

May we call on your organization when volunteers are needed at our Thrift Shop? *

Yes No

Signature Page *

Browse Files

Please attach a copy of the signature page, located on RESA website under Welfare Tab. The person filling out this grant request must sign, along with the organization's approving authority, such as the Commander, School Principal or President of the requesting organization.

Estimates Attachment *

Browse Files

Please attach actual cost estimates such as screenshots of items you are requesting, actual invoices, actual bus estimates from the company, etc. This should NOT be a hand-written document of what you think the cost is estimated to be. An example of this form is located on RESA website under Welfare Tab.

Itemized budget for event or project *

Browse Files

Be sure to indicate where RESA funds would be applied. An example of this form is located on RESA website under Welfare Tab.

Have you provided the following requirements: *

Signature Page Estimates Attached Itemized budget for event or project Correct organizational name to be written on the check

I agree that all of the information provided in this form is correct to the best of my knowledge. *

Yes

If yes, please sign here (Typing your name on this document is in lieu of a signature): *

Thank you for your submission! Once you hit submit, the RESA Welfare Treasurer will be in touch within 2 business days. Any additional questions can be directed to resawelfare@gmail.com

Ramstein Enlisted Spouses Association