• Community Centre Booking Form

    CKS / Hospital Road / Strathroy / West End

  • Important Information

    Applicants are strongly encouraged to read the Community Centre Terms and Conditions carefully before completing and submitting a booking application.

     

    Should you have any questions or require further information, please contact the Community Facilities Team at:

    fodccommunitycentres@fermanaghomagh.com

     

    Further information on Community Centres is available via the FODC Community Centres

  • 2026-27 Hire Charges (Price Per Hour)

    Community / Voluntary

    Main Hall - £11.50

    Large Meeting Room - £9.00

    Small Meeting Room - £7.50

     

    Statutory / Private / Income Generating 

    Main Hall - £18.50

    Large Meeting Room - £14.00

    Small Meeting Room - £12.00

  • Applicant Details

  • Booking Details

  • Start Date and Time*
     - - :
  • End Date and Time*
     - - :
  • Will your booking include any of the following?*

  • Refreshments

    Tea, coffee and biscuts are available, on order. If required, please indicate below the number of people that need catered for.

  • Payment Type - please select your payment method*

  • Public Liability Insurance

    Hirers must provide evidence of their insurance policy and give an undertaking that they will maintain this policy for the duration of the booking

    Low Hazard - minimum of £1,000,000 - £2,000,000 - must be provided for meeting room hire, community/volunteer group activities etc.


    Medium Risk - minimum of £5,000,000 - must be provided for physical activity and activities involving hot food.


    High Hazard - minimum of £10,000,000 - must be provided for bouncy castles / inflatables / trampolines and contact sports / dangerous activities.

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  • Risk Assessment

    Hirers must carry out and maintain a suitable and sufficient risk assessment appropriate to their booking, programme, activity, session or event, and specific to the Community Centre and room(s) being used.

    Hirers are also responsible for undertaking a dynamic risk assessment upon arrival and throughout the duration of their booking to identify and manage any new or changing hazards that may arise.

    Where risks are identified, appropriate control measures must be implemented immediately to ensure the safety of participants, staff, volunteers and members of the public.

    If a risk assessment template is required, please contact the Community Facilities Team at fodccommunitycentres@fermanaghomagh.com.

  • Please confirm that an appropriate risk assessment will be / has been carried out for the programme / activity / session they are delivering, specific to the centre and room booked.*

  • Safeguarding Standards Checklist

    Agreed standards and good practice guidance for working with children and young people is available via Volunteer Now's website, see Keeping Children Safe: Our Duty to Care

    For agreed standards and good practice guidance on working with adults at risk see Keeping Adults Safe: A shared Responsibility

    The Northern Ireland Council for Voluntary Action has a Child Protection and Safeguarding Vulnerable Adults - Guidance and Training section on their website

    If applicable, a FODC Community Support Officer can also assist you with developing an appropriate policy.

  • 1. Are you representing an organisation that works with children, young people or adults at risk of harm?*
  • 2. Does your organisation have a written policy that demonstrates the organisation’s commitment to safeguarding children, young people or adults at risk of harm, and is it is available to all stakeholders (such as parents / carers, volunteers, etc.,)?
  • 3. Your organisation agrees to abide by the Council's Child and Adult Safeguarding Policies and Codes of Practice (link below)

  • FODC Safeguarding Policies

  • 4. Does your organisation consistently apply a thorough and clearly defined method of recruiting staff and volunteers in line with legislative requirements and best practice (such as references, where required, and AccessNI checks, where there is eligibility)?
  • 5. Does your organisation have procedures in place for the effective management, induction, support, supervision, and relevant skills/safeguarding training of staff and volunteers?
  • 6. Has your organisation clearly defined procedures for raising awareness of, responding to, recording and reporting concerns about actual or suspected incidents of abuse or harm? For example, Designated Safeguarding Officers/Leaders, a procedure to deal with concerns or incidents, how to assess concerns or incidents, confidential records of concerns / incidents.
  • 7. Does your organisation have a written Code of Conduct/Behaviour which outlines the behaviour expected of all involved in the organisation? For example, guidelines on how to safely lead activities for children, young people and adults at risk of harm
  • 8. Has your organisation processes in place to share relevant information appropriately and safely with parents, carers, children, young people, staff, volunteers, and other agencies, including information on who the designated safeguarding officer/leader is and how to contact them?
  • 9. Does your organisation adhere to written guidelines that ensure the general safety and effective management of activities? For example, ensuring participants depart an activity with a permitted adult and there is a recommended number of leaders in relation to the number of participants.
  • 10. I understand the organisation I am applying on behalf of is responsible for implementing safeguarding standards to ensure the safety of children, young people and adults at risk of harm.

  • Inflatables / Bouncy Castle or Similar Equipment

    The use of bouncy castles, inflatables, trampolines or similar equipment is subject to the submission of a valid £10 million Public Liability Insurance certificate from the equipment provider. A copy of this certificate must be uploaded beloiw before the booking can be approved.

    The hirer is responsible for ensuring that the equipment is suitable for use, properly supervised and operated in accordance with the provider's instructions. The hirer must undertake a dynamic risk assessment upon arrival and monitor the activity throughout the booking period, taking immediate action to address any hazards or unsafe conditions identified.

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  • Facilitator Information

    The Council requires contact details for the individual who will be delivering, facilitating, coaching, instructing or leading the programme, activity, session or event. If this person is different from the applicant, please provide their details below.

  • Appropriately Qualified

    Facilitators, instructors, coaches and programme leaders must be suitably trained, qualified and competent to deliver the programme, activity, session or event.

    Where applicable, the hirer must ensure that appropriate qualifications, certifications, registrations, licences, insurance and safeguarding requirements are in place and maintained for the duration of the booking.

  • Please confirm that the facilitator, instructor, coach or programme leader is appropriately trained, qualified and competent to deliver the programme, activity, session, class or event being proposed.*
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  • Community Facilities Facebook Page

    Keep up to date with Community Centre programmes, activities, events and important announcements by liking and following the Community Facilities Facebook Page

     

    If you would like your programme, activity, session, class or event to be promoted on the Community Facilities Facebook Page, please upload a poster, flyer, graphic or other promotional material below. Please ensure you have the necessary permissions to share any content submitted.

  • Declaration

    By submitting this form, you confirm that the information provided is complete, accurate and up to date, and that you will notify Fermanagh and Omagh District Council of any changes that may affect the booking, including changes to activities, personnel, safeguarding arrangements, insurance cover, qualifications, accreditations or certifications.

    You acknowledge that the Council reserves the right to refuse, suspend, cancel or terminate any booking where false, inaccurate or incomplete information has been provided, or where relevant requirements associated with the booking are not maintained.

  • Please confirm that you have read, understood and agree to comply with the Community Centre Terms and Conditions, and that all information provided within this booking application is complete, accurate and up to date.*

  • Data Protection

    Fermanagh and Omagh District Council is committed to protecting your personal information and processing it in accordance with UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

    The information provided within this booking form will be used for the administration and management of Community Centre bookings, associated activities, invoicing, health and safety, safeguarding, insurance verification and other related purposes.

    Your personal information will only be accessed by authorised Council officers and will not be disclosed to third parties unless required or permitted by law, necessary to fulfil the purpose for which it was collected, or where you have provided your consent.

    Personal information will be retained in accordance with the Council's Records Retention and Disposal Schedule and disposed of securely when no longer required.

    For further information on how Fermanagh and Omagh District Council collects, uses, stores and protects personal information, including your data protection rights, please refer to the Council's Privacy Statement available on the Council Website.

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