Community Centre Booking Form

  • Community Centre Booking Form

    CKS / Hospital Road / Strathroy / West End

  • Terms and Conditions

    Applicants are advised to read carefully the Community Centre Terms and Conditions before completing and submitting a Booking Form.

     

    Any questions or queries should be emailed to:

    fodccommunitycentres@fermanaghomagh.com

     

    For further information, please visit FODC Community Centres

  • 2026-27 Hire Charges (Price Per Hour)

    Community / Voluntary

    Main Hall - £11.50

    Large Meeting Room - £9.00

    Small Meeting Room - £7.50

     

    Statutory / Private / Income Generating 

    Main Hall - £18.50

    Large Meeting Room - £14.00

    Small Meeting Room - £12.00

     

  • Applicant Details

  • Booking Details

  • Start Date and Time*
     - - :
  • End Date and Time*
     - - :

  • Refreshments

    Tea, coffee and biscuts are available, on order. If required, please indicate below the number of people that need catered for.

  • Payment Type - please select your payment method*

  • Bouncy Castles / Inflatables

    A copy of £10 million public liability insurance from the provider must be submitted to FODC (attach in Documents section). Bouncy Castle usage must be fully supervised by the applicant at all times
  • Please confirm if you plan to have a Bouncy Castle / Inflatables or similar as part of your booking:
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  • Facilitator Information

  • Contact Details 

    Contact Details must be provided for the person delivering / facilitating the programme or session, if they differ from Applicant Details

  • Appropriately Qualified

    Facilitators must be appropriately trained and qualified to instruct / coach / facilitate the programme, activity, session they are delivering.

  • Please confirm the facilitator is appropriately trained and qualified to instruct / coach / facilitate the programme / activity / session / class they are delivering

  • Community Facilities Facebook Page

  • For the latest information on Community Centres, please like and follow Community Facilities Facebook Page

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  • Risk Assessment

    Hirers must carry out a risk assessment appropriate to the booking, programme, activity, session etc., and specific to the centre and room booked. If a risk assessment template is required, please contact a member of the Community Facilities Team: fodccommunitycentres@fermanaghomagh.com
  • Please confirm that an appropriate risk assessment will be / has been carried out for the programme / activity / session they are delivering, specific to the centre and room booked.*

  • Public Liability Insurance

    Hirers must provide evidence of their insurance policy and give an undertaking that they will maintain this policy for the duration of the booking

  • Low Hazard - minimum of £1,000,000 - £2,000,000 - must be provided for meeting room hire, community/volunteer group activities etc.


    Medium Risk - minimum of £5,000,000 - must be provided for physical activity and activities involving hot food.


    High Hazard - minimum of £10,000,000 - must be provided for bouncy castles / inflatables / trampolines and contact sports / dangerous activities.

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  • Safeguarding Standards Checklist

  • Agreed standards and good practice guidance for working with children and young people is available via Volunteer Now's website,see Keeping Children Safe: Our Duty to Care available at: www.volunteernow.co.uk/publications/keeping-children-safe-our-duty-to-care/.

    For agreed standards and good practice guidance on working with adults at risk see Keeping Adults Safe: A shared responsibility at www.volunteernow.co.uk/publications/keeping-adults-safe-a-shared-responsibility/.

    The Northern Ireland Council for Voluntary Action has a Child Protection and Safeguarding Vulnerable Adults - Guidance and Trainingsection on their website: www.nicva.org/article/child-protection-and-safeguarding-vulnerable-adults-guidance-and-training.

    If applicable, your Community Support Officer can also assistyou with developing an appropriate policy.

  • 1. Are you representing an organisation that works with children, young people or adults at risk of harm?*
  • 2. Does your organisation have a written policy that demonstrates the organisation’s commitment to safeguarding children, young people or adults at risk of harm, and is it is available to all stakeholders (such as parents / carers, volunteers, etc.,)?
  • 3. Your organisation agrees to abide by the Council's Child and Adult Safeguarding Policies and Codes of Practice (link below)

  • FODC Safeguarding Policies

  • 4. Does your organisation consistently apply a thorough and clearly defined method of recruiting staff and volunteers in line with legislative requirements and best practice (such as references, where required, and AccessNI checks, where there is eligibility)?
  • 5. Does your organisation have procedures in place for the effective management, induction, support, supervision, and relevant skills/safeguarding training of staff and volunteers?
  • 6. Has your organisation clearly defined procedures for raising awareness of, responding to, recording and reporting concerns about actual or suspected incidents of abuse or harm? For example, Designated Safeguarding Officers/Leaders, a procedure to deal with concerns or incidents, how to assess concerns or incidents, confidential records of concerns / incidents.
  • 7. Does your organisation have a written Code of Conduct/Behaviour which outlines the behaviour expected of all involved in the organisation? For example, guidelines on how to safely lead activities for children, young people and adults at risk of harm
  • 8. Has your organisation processes in place to share relevant information appropriately and safely with parents, carers, children, young people, staff, volunteers, and other agencies, including information on who the designated safeguarding officer/leader is and how to contact them?
  • 9. Does your organisation adhere to written guidelines that ensure the general safety and effective management of activities? For example, ensuring participants depart an activity with a permitted adult and there is a recommended number of leaders in relation to the number of participants.
  • 10. I understand the organisation I am applying on behalf of is responsible for implementing safeguarding standards to ensure the safety of children, young people and adults at risk of harm.

  • Declaration

  • Please confirm that the information provided is complete and accurate and acknowledge that Fermanagh & Omagh District Council may terminate any bookings, without notice, if it is discovered that you have provided incomplete, inaccurate or false information, or you fail to notify the Council about any change in your circumstances which may have the potential to impact any polices, insurance cover and/or accreditations/certifications which you hold and are relevant to the delivery of the service.*

  • Data Protection

    In accordance with the Data Protection Act (as amended from time to time), Fermanagh and Omagh District Council has a duty to protect any information we hold on you. The information you provide on this form will only be used for the purpose booking use of a community centre and will not be shared with any third party unless law or regulation compels such a disclosure. For further information on how we hold your information, please visit the Privacy section on the Council website 

     

     

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