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  • Catering Application Form 2020

    Sandwell & Birmingham Mela

  • Sandwell & Birmingham Mela

    18 - 19 July 2020

    Victoria Park, Smethwick

    Please read before submitting

    • All section of this application must be completed and signed.
      If your application is accepted you will be sent a confirmation along with a contract and invoice.
    • It is essential that you give accurate information.
    • Early applications and payments are highly recommended to secure your pitch.
    • All documentation is needed for your application to be successful.
    • Full payment must be made prior to the event.
    • Items listed in your final contract will be the only items you will be allowed to sell.
    • Only 1 refrigerated vehicle will be allowed to be parked behind a stall and vehicles will not be allowed to enter the event site after 9.30am on event days.
    • If you require a customised pitch please contact us.
    • If you have any further queries, please email stalls@birminghammela.com or call 07935888020

    Prices start from

    • Indian food: £1800
    • Non Indian food: £700
    • Deserts: £600

  • Your Details

  • Items to be sold / activity

    Please list and give a full and detailed description of the products you wish to sell and other information that characterises your trading or other activities.

  • Catering Cost

    You can apply for any of the below categories with an offer not below the minimum stated. Maximum frontage of each space is 6m, any extra space will be charged additionally.

  • The prices listed below are for two days trading.

    Code Category Description Minimum Amount
    CT01 Indian food Full Indian catering/dishes. No Kulfi, ice cream or flooda. £1800
    CT02 Chinese Food Chinese catering/dishes i.e. noodles, stir-fry £700
    CT03 Fast food Burgers, chips etc £700
    CT04 Deli Sandwiches, wraps, baguettes, jacket potato etc £700
    CT05 Vegetarian / Vegan Vegetarian / Vegan food/dishes £800
    CT06 Donuts Fresh donuts £600
    CT07 Sweets Pick ‘n’ mix or other sweets £600
    CT08 Drinks Milkshakes, fresh juice, smoothies, slush, hot drinks etc £700

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  • Equipment Cost

    If you require any of the following equipment it must be pre-booked. Traders must bring and set up their own stall structure but if you would like us to provide any equipment set up and ready for your arrival, it must be paid for along with your stall fee.

  • Supporting Documents

    Please ensure that the below documents are attached with this application. Your application will not be considered if none of the documents are attached of if they are invalid. All documents must be valid until 31st August 2020. If you are unable to attach all your documents within this application, please email them to stalls@birminghammela.com.
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  • Terms & Conditions

    Please ensure that you read the terms and conditions properly before sending this application. Please sign under the below terms and conditions.
    • Pitches will be allocated within the designated market areas only.
    • Failure to pay prior to the payment terms on the invoice will result in refusal of entry.
    • Failure to attend the event site on the agreed timings will result in strictly no vehicle entry.
    • You must hold Public Liability Insurance to £5 million valid to 31st August 2020.
    • LPG bottles used must follow the Code of Guidance for the Storage of Full and Empty LPG Cylinders and Cartridges. Guidelines can be viewed here
    • Fire safety equipment must be provided by the cater and must meet the Fire Safety guidance. Guidelines can be viewed here
    • The site supervisor and event staff reserve the right to instruct immediate ceasing of your stall at any time.
    • Only eco-friendly disposables can be used for serving food.
    • No subletting of any portion of the trader’s allocated site is permitted. All equipment, goods for sale, display stands etc must remain within the designated pitch area. Any trader or exhibitor occupying a space beyond the designated pitch will be removed at the discretion of the site supervisor and event staff.
    • Leafleting or any other promotion in the event site or car park is not permitted.
    • The event organisers reserve the right to alter any element of the event or to order the cessation of any activity at their sole discretion, without prior notice.
    • Caterers are responsible for keeping their pitch free of litter, which should be placed in the bins provided.
    • Caterers likely to generate large quantities of waste material including packaging etc should arrange with the organisers prior to the event for extra waste disposal facilities to be made available, for which a separate fee may be payable.
    • Caterers are not allowed to use their own generator for electricity unless it is part of a trailer which must be diesel ONLY. No petrol generators are allowed.
    • Any ground damage and / or disposal of litter will be subject to separate charge.
    • Caterers are responsible for their own security arrangements together with any necessary insurance of their own belongings or equipment. The organisers cannot be held responsible for any loss or damage to equipment brought onto or left in the park. Caterers shall indemnify the organisers against all claims for damages, compensation or costs in respect of personal injury and /or loss or theft and/or damage to property of any person or persons which arise out of an incident in any way connected with the stall holder/trader’s presence at the event.
    • Caterers are reminded that they are responsible for the observance by themselves, their employees and their contractors, of Health and Safety at Work Act 1974 and the relevant statutory provisions covering all safety regulations. If any laws are not abided to the event organiser will have the right to shut down the stall.
    • Caterers are responsible for their litter and to ensure it is placed in black blags and deposited in the bins provided by the organisers, any litter found not put in these bins, the caterer would be fined £450.
    • You will be asked to pay £150 deposit for litter and waste. This would be returned to you if your pitch is left litter / damage fee.
    • Where vendors provide food and refreshments, checks will be made on arrival and during the event, under the provisions of the Food Safety Act and Associated Regulations.
    • Caterers are responsible for the security of their own staff, units and personal belongings and are liable for all claims arising out of the catering stall, handling or housing of such exhibits and the conduct of the stand generally. The organisers will not be responsible in any way for any article, plant, machinery or object of any kind exhibited on the event site. The exhibitor will assume full responsibility for any third party claims arising from the catering stall.

    A 50% non-refundable deposit of the total amount will be required within 14 days of submission and acceptance of this application.

    Non-compliance with regulations

    • The organisers have the authority to remove any person, trader or exhibitor from the site and close down any stall, which does not conform to the Event Regulations and/or these Terms & Conditions.
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