Lettings Application Form

Lettings Application Form

In readiness for us to accept a holding deposit for your tenancy application and passing your details to our third party referencing company, we request that you read, complete and sign the following document. The application will not be considered until all forms are received.
4-6 Gillygate, York, YO31 7EQ

01904 622 744 (Option 2)

Tenancy Application Form

Once we have advised you that the Landlord has accepted your application to rent the property, subject to references and contract, you will be requested to pay a Holding Deposit equivalent to 1 weeks rent. The application will not be processed until this payment is received and the property will remain on the market. We allow 24 hours grace for payment to be made before considering further applications.

You must be in a position to complete all referencing requirements and sign the Tenancy Agreement within 15 days of requesting payment of the Holding Deposit.  Should you fail to do so, or, withdraw your application, fail the Right to Rent checks, or provide false or mis-leading information that leads to the rejection of your application, this may result in any holding deposit paid to be withheld by Churchills Estate Agents in accordance with the Tenant Fee Act 2019.

We are happy at any point to answer any queries you may have.

All your information is held and used in line with our privacy policy.

THE LETTINGS PROCESS:

AFTER VIEWING

·        If successful you will need to pay 1 weeks rent as a holding deposit - refundable based on the applicant not backing out of the agreement themselves, failing a Right to Rent check, where the applicant has not provided false or misleading information or where the applicant fails to provide references within 15 days of application.

·        If the tenancy does go ahead to move in, the holding deposit will be converted into part-payment of the first months’ rent.

·        We are unable to accept any tenants that have County Court Judgements or IVA’s

·        Unless specifically noted all of our properties are No Pets & Strictly No Smoking

PRIOR TO SIGNING THE TENANCY AGREEMENT

·        1 MONTHS RENT IN ADVANCE

·        BOND/DEPOSIT – Equal to five weeks rent where the annual rent is below £50,000 per annum or six weeks rent where the rent exceeds £50,000 per annum. This will be used in the event of damage, dilapidations, unpaid rent and any permitted payments due to the letting agent as per Schedule 1 of the Tenant Fees Act 2019.

DEFAULT FEES - PERMITTED CHARGES

·        Any alterations to the original tenancy when requested by the tenant –

£50 including vat.

·        Early Termination Fee, breaking the tenancy in a Fixed Term Contract (subject to landlord consent) – 30% inc vat of the monthly rent, subject to a minimum fee of £354 inc vat (£295 + vat) if the property is managed or if the property is non-managed, 60% inc vat of the monthly rent, subject to a minimum fee of £594 inc vat (£495 + vat).

·        Replacing a lost key or security device such as a fob – The reasonable cost of replacement.

·        Late rent payment charges – 3% above the Bank of England Base Rate charged after day 14 of the rent due.

Payments can be made by:

* Debit card * Credit cards *Bacs Transfer *Please note we do not accept cash or cheques

Churchills York Limited
30-63-64

31608160

Ref: Please Use the Property Address

We are unable to accept any tenants that have county court judements or IVA's.

Unless specifically noted, all of our properties are No Pets and No Smoking.

1. Disclosure of Tenant Details to Homebox:

1.1 Our company work with Homebox to ensure that utility suppliers are notified of a change in occupancy. This is important work to be completed to ensure that the supplier of gas, electricity, water and council tax are aware that you, The Tenant, are responsible for the services within the property.

1.2 By signing this agreement, you agree that our company can share your details (first name, last name, email address and mobile phone number) with Homebox, in order to send your information to the suppliers of gas, electricity, water and council tax once your tenancy is confirmed.

1.3 Homebox will send you a series of text messages and emails explaining and providing you with options for how to set up your bills and explaining who your suppliers are for your new home.

1.4 You can opt out of communications from Homebox at any point.

2. Disclosure of Tenant Details to preferred energy supplier

2.1 As part of this agreement, you indicate your consent to your personal information being passed to Homebox, who will attend to the continuity of your energy and service supply by passing your details over to the current utility providers, Homebox’s preferred supplier where the property has gone through the void switching scheme.
First line of the address of property being applied for
Number & Street Address (e.g. 12 Acacia Gardens)
What date did you view the property in person? (We won't accept applications without a physical viewing)

MonthDayYear
Date
Date of application*

DayMonthYear
Date
Available moving in date*

DayMonthYear
Date
Proposed Rent (PCM)*
Tenancy Length*

6 Months12 MonthsOther
Will any children be living at the property?*

YesNo
If so, how many and what are their ages?:
Any pets?*

YesNo
If so, please specify how many and what breeds:
Do any prospective tenants smoke?*

YesNo
Do you/or have you or any prospective tenants had any CCJ's or been declared bankrupt?*

YesNo
Do you or any prospective tenants have a credit history (eg creditcard or loan agreements)?*

YesNo
Are you registered on the electoral roll?*

YesNo
Will your current landlord give you a good reference (if applicable)?*

YesNo
Do you give permission to Churchills to hold your details on file (these will be kept until you expressly ask to have them removed)?*

YesNo
Are you in full time employment earning at least 30 times the monthly rent as an annual salary?*

YesNo
If needed, do you have a UK Guarantor in full-time employment earning at least 36 times the monthly rent as an annual salary?*

YesNo
Failing this, can you pay the full rent and deposit for the entire tenancy length up front?*

YesNoN/A
Additional Comments
Tenant details:

Tenant 1
Full Name*

PrefixFirst NameLast Name
Date Of Birth*

DayMonthYear
Date
Phone Number*
Email address*
example@example.com
Current Address of first applicant*

Street Address

Street Address Line 2

CityCounty / State

Postal / Zip CodeCountry
Length of time at address
e.g. 1 year 2 months
Job (please make us aware if you are a student)*
Length of time at job (if applicable)
e.g. 1 year 2 months
Current Salary*

Tenant 2 (if applicable)
Full Name

PrefixFirst NameLast Name
Date Of Birth

DayMonthYear
Date
Phone Number
Email address
example@example.com
Current Address of second applicant

Street Address

Street Address Line 2

CityCounty / State

Postal / Zip CodeCountry
Length of time at address
e.g. 1 year 2 months
Job (please make us aware if you are a student)
Length of time at job (if applicable)
e.g. 1 year 2 months
Current Salary

Tenant 3 (if applicable)
Full Name

PrefixFirst NameLast Name
Date Of Birth

DayMonthYear
Date
Phone Number
Email address
example@example.com
Current Address of third applicant

Street Address

Street Address Line 2

CityCounty / State

Postal / Zip CodeCountry
Length of time at address
e.g. 1 year 2 months
Job (please make us aware if you are a student)
Length of time at job (if applicable)
e.g. 1 year 2 months
Current Salary

Tenant 4 (if applicable)
Full Name

PrefixFirst NameLast Name
Date Of Birth

DayMonthYear
Date
Phone Number
Email address
example@example.com
Current Address of fourth applicant

Street Address

Street Address Line 2

CityCounty / State

Postal / Zip CodeCountry
Length of time at address
e.g. 1 year 2 months
Job (please make us aware if you are a student)
Length of time at job (if applicable)
e.g. 1 year 2 months
Current Salary

Submit Application
Terms

I confirm that the information in this application form is to the best of my knowledge true and accurate and I agree that this information may be verified by fair and lawful means including contacting the referees supplied.

• I understand that if any information within my application is found to be untrue that it may prejudice the tenancy or be grounds for termination of the tenancy under Ground 17 of the 1996 Housing Act.

• I understand that completion of this application form does not imply any commitment to making an offer of tenancy.

• I acknowledge that information supplied by me for the purposes of my application will be held by Churchills Estate Agents or their partner referencing supplier in accordance with the Data Protection Act 1998. I agree that my personal information supplied by me will be recorded and that I have the right to ask for a copy of the personal information held about me subject to the payment of an administration fee of £10. I understand that I have a right to request personal information held on me to be amended if it is found to be incorrect.

• I give consent for any information, including personal information and sensitive data as defined in the Data Protection Act which I have supplied or which has been obtained about me from other relevant sources, including my forwarding address to be:

- passed to credit referencing agencies and other third parties for the purpose of giving a reference about me (e.g. existing and previous employers and existing and previous landlords)

- passed to the appointed letting agent and/or the appointed landlord who may access the information again should I apply for a further tenancy in the future

- used in the administration of the tenancy should I succeed in this application and take up a tenancy agreement

- passed to the local authority and/or utility companies to ensure that any outstanding bills or credit on utility accounts in connection with the tenancy are paid or balances due are returned - passed to debt collection agencies, crime or fraud prevention agencies, tracing agents or other third parties agents to trace my whereabouts and recover any monies owed in connection with the tenancy

– released where required to do so by law or in connection with legal proceedings - passed to insurers and /or insurance agents for the purposes of administering insurance claims and /or agencies who maintain/compile databases of insurance claims and information and/or sharing that information with providers of credit and insurance

I understand that if my references prove unsuitable or if I withdraw my application the advance holding fee will not be refundable. However I acknowledge that if the property is withdrawn from the market a refund will be made.
Signature*

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