Membership Undertaking (Adult)
I give my undertaking to become a member of Test Valley Brass and will:
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Attend rehearsals regularly whilst rehearsals are being held unless the committee declare attendance as optional during exceptional circumstances.
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Agree to pay the subscription set at the AGM.
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Agree that any gifts made to the band by the individual or their family are permanent and can not be claimed back upon leaving.
Band Rules & Constitution
As a charity (registration no.1090095) Test Valley Brass has an agreed constitution and rules together with policies and procedures to keep people safe. Please ensure you have read and understood the constitution and rules and are aware of the band's policies and their location. They are available to read on the website www.testvalleybrass.co.uk, under the tab 'Useful Info'.
GDPR
You have the right not to have your details stored electronically. TVB only hold your data exclusively for the purposes of managing the band and contacting people as necessary in the case of an emergency.
Your data will be securely held and not be transferred to, or accessible by, any third party other than that for facilitating the functionality of the form and database. Those assisting with functionality are:
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Jotforms (Which collects the data you fill in)
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Air Table (The Database holding your data)
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Muzodo (A diary service through which we keep you updated about rehearsals, concerts and other TVB activities involving your group).
Their GDPR policies can be viewed on their websites. Your data will never be shared for marketing or other commercial purposes. Providing you have consented for Video/photography, your image may be used on Test Valley Brass promotional material including social media, but TVB will never share your personal details.
You have the right to view and amend any information we hold about you. To ensure accuracy and updated consent, we will ask you to review/update details we hold about you and re-sign your consent once every year, or sooner if you inform us of a change.
The data we hold is only accessible by band leaders and officers of the band in their respective roles. We will continue to research latest encryption safeguards and update our database security as deemed necessary.
Consent
I agree that the band may keep my or my child's personal details for the duration of my/their membership of the band and use it as appropriate for the functioning of the band. The information will only be available to Trustees, Band Leaders and committee members where their role requires it including the Welfare/safguarding Officer. It will be destroyed/removed electronically as soon as possible after a member leaving the Band, to a maximmum delay of three months.
I give consent for the TVB management team to contact me by telephone or electronic communication for the purposes of band management including the updating of my details, notification of rehearsals, events and meetings.