World Fair Trade Week 2015 - WFTO Conference

13th WFTO BIENNIAL CONFERENCE
24-27 May 2015
Milan, Italy

Registrations are now closed.
If you wish to attend the Conference please fill in the form
and you will be placed on the waiting list.

Dear member, dear Fair Trade friend,

You are kindly invited to register for the WFTO 13th Biennial Conference and AGM 2015, taking place in Milano, Italy, from the 24th to the 27th of May. After the WFTO Conference, you will also be able to participate in the fair ‘Milano Fair City’ which will take place during the World Fair Trade Week, from the 28th to the 31st of May 2015.

One Registration Form must be filled in per participant.

REGISTRATION FEE (per participant)

WFTO Members* (all-included) - € 1.025,00

Non-WFTO Members (all-included) - € 1.075,00

* Only WFTO registered/full members (with paid membership fees) are eligible to apply for this rate.

This ‘all-included’ registration package includes shared accommodation in a double/twin room for 5 nights (check-in on 23; check-out on 28 May; no discount for late arrival or early departure), hotel taxes, all meals (breakfast, lunch and dinner, except 1 dinner) and coffee breaks, and conference materials. It does not include any transportation to/from hotel, use of the mini-bar, beverages and alcoholic drinks, or any other expense not mentioned above as included.

Accommodation at the Klima Hotel (location of the WFTO Conference) will be guaranteed for the first 2 paid registrations per organisation, on a first come first served basis (hotel booking will not be done until payment is received). If the same organisation is registering more than 2 people for the same nights, extra participants may be allocated alternative accommodation but will be placed on the waiting list for the Klima Hotel.

If you need to extend your stay after the 28 May in order to participate to the Milano Fair City or other events of the World Fair Trade Week Fair 2015, please book your accommodation separately using the form at this link: http://form.jotformeu.com/form/42782706332354

If you wish to attend only the WFTO AGM on 27 May 2015 or require a no-accommodation fee, please contact milan2015@wfto.com for prices and other information. You will still have to register by using this Form.

If you have been awarded a WFTO scholarship for Milan 2015, please register here.

Before starting to complete your registration form:
a) we recommend you read the Visa requirements (http://www.esteri.it/visti/home_eng.asp),
b) please be sure you have your passport number and the flight details (if you already booked) at hand.

Please note that your registration will only be considered as accepted, after full payment of the registration fee (instructions regarding payment are at the bottom of this form). You will receive a receipt when payment has been confirmed. Your payment should be complete within a maximum of 15 calendar days after the submission of this registration form. If your payment has not been received by then, your provisional registration will be cancelled.

Thank you!

Personal details
Please note that the information requested below is required to fulfill legal requirements for entry into Italy and/or for hotel reservation purposes.
Name and Surname exactly as in passport *

First Name(s) Last Name(s)
Gender *
Date of Birth *

Day Month Year
Place of birth *
City of residence *
Passport Number or valid ID number *
Place of issue *
Date of issue *
Nationality *
Address *
Please indicate the name of your organization *
Organization's Postal Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code Country
WFTO ID *
Indicate the telephone number where you can be easily reached *

international code Phone number
E-mail *

Confirmation Email

Travel details
Have you already booked your flight? *

No, I'll let you know the travel details as soon as possible by email to milano2015@agices.org Yes, these are my travel details
Airport of arrival *
Airline *
Expected Date of Arrival *

Day Month Year
Arrival Time *

: Hour Minutes
Flight Number *
Expected Date of Departure *

Day Month Year
Departure Time *

: Hour Minutes
Airport of departure *
Flight Number *

Visa requirements
Italy's Visa Requirements

European Citizens whose country is under the authority of the Schengen Treaty as well as Third Country citizens legally residing in the Schengen Area may enter Italy simply with a valid identity card or passport.

Nationals from some countries need either a tourist visa or a business visa to enter Italy. You can check if you need a visa or not, how to apply and the addresses of the Diplomatic/Consular Representations where you can file your application at this link:
http://www.esteri.it/visti/home_eng.asp (the information offered on this web site, intended to facilitate the foreign citizen's application for a visa to enter Italy, has a purely indicative value and is, by no means, exhaustive).

For visits of an institutional nature resulting from invitation by an Italian institution to participate in a special event (visa for "Invitation") - which would in principle be the case for participants to events of the 2015 WFTWeek -, applicants are asked to contact the Italian Diplomatic/Consular Representations in their country of residence for specific information concerning the required documents and conditions foreseen. Please note that visa applications – specifying the reason for the trip – are generally issued 90 days after the application is made, but it can take longer.
Do you need an official letter of invitation for VISA application purposes? *

Yes No
We will send you the letter to the email address that you wrote above.

Accommodation
The conference fee includes accommodation between Saturday, May 23, from 14:00, and Thursday, May 28, until 10:00.
When do you expect to check-in at Klima Hotel? *

23/05/2015 24/05/2015
Time *

: Hour Minutes
When do you expect to check-out of Klima Hotel? *

27/05/2015 28/05/2015
Time *

: Hour Minutes
Do you want to extend your stay to participate in the FT International Fair (MILANO FAIR CITY) and the other events of the World Fair Trade Week? *

Yes No
MILANO FAIR CITY - The World Fair Trade Week Fair
If you need to extend your stay in order to participate to the activities of the World Fair Trade Week 2015, please book separately using the form available at the following link:

http://tiny.cc/wftweek

You can find this form also in the World Fair Trade Week official website: www.worldfairtradeweek.org

Please, don't forget to go ahead to the next page to complete this form.

Are you willing to share your bedroom? *

Yes, I am willing to share but only with another participant of the same gender. Yes, I am willing to share but only with the specific participant that I indicate below.
Unfortunately we are out of single room at this point. If you encounter any serious problem with accommodation in double room, please write to milano2015@agices.org
If you have preferences regarding with whom you will be sharing your room, please provide the name and organisation.
Do you need a room suitable for a person with disabilities?

Yes No

Food preferences
Are you a vegetarian?

Yes No
Are you vegan?

Yes No
Do you eat pork?

Yes No
Do you have any special food and dietary requirements, including allergies and intolerances that Klima Hotel should know about? Please explain:

Notes
Please specify here if you have any special needs, notes or comments

Conference fees

WFTO Members* - € 1.025,00

Non-WFTO Members - € 1.075,00

* Only WFTO registered/full members (with paid membership fees) are eligible to apply for this rate.

The Conference Fee includes:

- Twin room accommodation from 23 to 28 May 2015 inclusive (5 nights).

- Breakfast from the 24 to the 28

- Lunch from the 24 to the 27

- Dinner from the 24 to the 27 (one night excluded, tbc)

- Coffee breaks during the conference

- Conference package/material

It does not include any transportation to/from hotel, use of the mini-bar, beverages or alcoholic drinks, or any other expense not mentioned above as included.

If you prefer to have a no-accommodation fee, or register only for the AGM day, please contact milano2015@agices.org for details on prices.

VALID REGISTRATION
Your registration will only be valid once we have received your registration form and the respective full payment (make sure to claim all bank costs as your own; you will still be liable for any missing amount). It is possible to pay for multiple registrations (see below). A confirmation e-mail will be sent to you on reception of your payment.

Your payment should be complete within a maximum of 15 calendar days after the submission of this registration form. If your payment has not been received by then, your provisional registration will be cancelled.

CANCELLATIONS
The following policy will apply for refunds:

a) If you cancel your registration before 16:00 CET, 1 April 2015: you will be entitled to a full refund, with a deduction of EUR50 for administration fee and of any bank charges.
b) Cancellations between 2 and 30 April 2015: refund of 75% of the payment received, with a deduction of EUR75 for administration fee and of any bank charges.
c) Cancellations between 1 and 6 May April 2015: refund of 50% of the payment received, with a deduction of EUR75 for administration fee and of any bank charges.
d) Cancellations after 6 May 2015: no refund.

Note: WFTO will endeavour to grant full refunds (minus bank charges and administration fee of EUR100) to any participant who cancels after 6 May and is able to prove that non-attendance is due to an unforeseeable event outside his/her control (ex.: major weather event, political unrest, sudden serious illness). WFTO will have the final decision on whether a refund should be granted or not. Full refunds will be dependent on the possibility to cancel/claim back costs already contracted with other parties. Requests for cancellation based on visa denials, lost flights, among others, will not be considered.

If you have any problem, you can contact milano2015@agices.org
Payment Methods *

International Bank Transfer
Bank Details

Please make sure to claim all bank costs as your own. If full payment is not received, you will still be liable for their payment.

Bank Name: Rabobank

Bank Address: Boerenstraat 1

4100AA CULEMBORG - The Netherlands

SWIFT code: RABONL2U

IBAN number: NL17 RABO 0312520557

Payment Reference: "2015 AGM + (your last name, as indicated above)"

Account Name: WFTO

Account Number: 31.25.20.557

If possible, please indicate as reference "2015 AGM + (your last name, as indicated above)". If paying for multiple participants, "2015 AGM + (each participant's last name, as indicated in

their respective registration form)". Ex.: "AGM 2015 + Smith + Jones".
Paypal and Credit Card Payment *
prev next ( X )
WFTO Member € 1,025.00 EUR

Non-WFTO Member € 1,075.00 EUR

If your registration is properly submitted, you should receive a confirmation email within the next minutes.

If this email has not arrived within 24 hours (and is not in your Spam folder), please email milan2015@wfto.com.
Should be Empty:

Personal details

Travel details

Visa requirements

Accommodation

MILANO FAIR CITY - The World Fair Trade Week Fair

Food preferences

Notes

Conference fees