Nights Away Notification (NAN) Form

Nights Away Notification (NAN) Form

This online version is based on Item Code: FORM NAN Sep/18 Edition no. 7

PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or online form). Please ensure that your GSL /DESC is also aware of the event.

DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 2 months after the event for any queries that arise then it will be securely destroyed.

E-mail address of person completeting form *

This address is automatically repeated in the Permit Holder & Event/Section Leader fields,

please change individual fields if required.

Permit Holders Name *

First Name Last Name

Phone Number *

Area Code Phone Number

Permit Holders E-mail *

Membership No.

Group/ESU/ASU (Only select District when instructed to do so) *

Explorer Scout Unit (ESU) *

Section *

Event or Section Leader (if not Permit Holder) *

First Name Last Name

Phone Number *

Area Code Phone Number

Event or Section Leader E-mail (if not Permit Holder) *

If operating with an event passport, has the event passport been issued *

Yes No

Is this a DofE Expedition (including Practices) activity? *

Yes No

Venue *

Venue Phone Number

Area Code Phone Number

Venue Address

Please check the Prohibited and Restricted Areas Camping Directory on scouts.org.uk to ensure your site does not fall within a restricted area.

Event Dates *

Number of Nights

Beavers *

Cubs *

Scouts *

Explorers *

Include Young Leaders

Adults *

Adults Attending *

Numbers: If no members are attending from a section then enter 0 (do not leave blank), this excludes Adults.

If you do not know the exact numbers at the time of completing this form please enter the maximum expected.

Type of Event (eg Sleepover, Hike, Pack Holiday etc.)

Special Activities (i.e. Those requiring permits)

Additional Relevant Information:

Menus, programmes and other paperwork are NOT required to be sent as well as this form

InTouch Details *

Include Name/s and Contact Numbers

GSL / DESC is aware of event *

tick

Home DC Name *

Phone Number

Revised / Re-submitted NAN

Tick if this is a revised NAN for a previously submitted one?

Event Details

Enter the message as it's shown *