• Nights Away Notification (NAN) Form

    This online version is based on Item Code: FORM NAN Sep/18 Edition no. 7

  • PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or online form). Please ensure that your GSL /DESC is also aware of the event.

    DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 2 months after the event for any queries that arise then it will be securely destroyed.

  • This address is automatically repeated in the Permit Holder & Event/Section Leader fields,

    please change individual fields if required.

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  • Please check the Prohibited and Restricted Areas Camping Directory on scouts.org.uk to ensure your site does not fall within a restricted area.

  • Numbers: If no members are attending from a section then enter 0 (do not leave blank), this excludes Adults.

    If you do not know the exact numbers at the time of completing this form please enter the maximum expected.

  • Menus, programmes and other paperwork are NOT required to be sent as well as this form

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