Note before commencing:

1 February 2025 Reports

The deadline for including new clubs in the 1 February 2025 Membership Report has passed.

• New clubs applying for charter after 31 January 2025 cannot be included on the 2nd semester 2024/25 (1 February 2025) report under any circumstances.
• Regions are encouraged to charter new clubs throughout the year - they will be included in the annual extension statistics and attributed to your term as Regional Director.

All new applications require a typed membership roster, in a format that can be uploaded to the IHQ database.

You must download and complete the Roster Template before proceeding with this application.

>> Download the Roster Template

All mandatory fields within the template (marked in red) must be completed:

• Club Position
• Courtesy Title
• First Name
• Last Name
• Gender
• Birthday
• Address (at least one - home, work, or both)
• Preferred address type
• Phone number (at least one - home, work, mobile or all)
• Preferred phone type
• E-mail address

Your application may not be processed if this template is altered in any way or if any required information has been ommitted.

NOTE: Club President and Club Secretary must both have a valid email address. The email addresses of remaining club members is recommended and necessary to allow them access to their profile on the database system.

Please make sure that the name is in conformity with the International Constitution, Article III, Section 1 and By-law 302:

Each club shall be known by at least the name of the city and/or state or country in which it is located, provided that in a community having more than one club each club shall add appropriate identifying matter.

The charter will be filled in with the following name by which the club is to be known:

Please confirm: {clubType} of {clubName}

If the club is a Glocal Club, please tick the box below.

• Glocal clubs will have both a local “regular” and non-local “remote” membership
• The local membership should comprise at least five persons in the same Region

For more information, see the website.

NOTE: All members who join the club within a 60-day period immediately following the date of receipt of the complete charter application in the International Office (which date becomes the official “charter application date”) will be accepted as charter members. All such names must be added to a new, blank copy of the roster template and forwarded to the International Office by e-mail before the termination date.

Each club must provide a valid email address that belongs to the club itself, rather than any individual. If your club does not currently have an appropriate email address, we recommend creating one using a popular service such as Gmail, Outlook, Naver, or Yahoo.

각 클럽은 특정 개인이 아닌 클럽 자체에 속하는 유효한 이메일 주소를 반드시 제공해야 합니다. 현재 적절한 이메일 주소가 없다면, Gmail, Outlook, 네이버, 또는 야후와 같은 인기 있는 서비스를 사용하여 생성할 것을 권장합니다.

The orientation session for the new officers, board and committee chairpersons by the sponsoring club and District Governor, which is required before the charter can be presented, was/will be held on:

Charter date must be minimum of 28 days from the date of application.

If an earlier charter date is preferred, you may submit a request for an earlier date in the comments section at the end of this form, with reasons supporting the request.

The request is not guaranteed, exceptions may be made by the International Secretary General only in speical circumstances.

You must also indicate a date below, in case the request is not accepted.

NOTE: You must choose a valid date (using the date picker) or you will receive an error. If you force an invalid date into the charter date field, it continues to give an error even if a valid date is chosen. The form must be refreshed and completed again.

Required application papers (click link to download):

• Scanned copy of Charter application signed by all members
• Copy of proposed constitution which conforms to the Regional Constitution
• If constitution is in a language other than English, a Declaration of Conformity from the Regional Director declaring that the constitution conforms to the official Model Constitution.

If the country is not listed, please enter "Switzerland" and contact IHQ (ihq@ysmen.org).

If no Postal / Zip Code, type "0"

If no Postal / Zip Code, type "0"